As the Transportation Lead Program Specialist for Fiscal Service performing a full range of Transportation work related to VA resource management program and its associated policies and procedures. The position is aligned under the Deputy Fiscal Officer and is responsible for the administration, processing, and funds allocation for all travel and education requests for Bay Pines VA Healthcare System employees.

Duties

Duties consist of the following, but are not limited to: Distributes and balances the workload among employees in accordance with established workflow or job specialization. Assure timely accomplishment of the assigned workload. Assure that each employee has enough work to keep busy. Keeps in touch with the status and progress of work. Estimates and reports on expected time of completion of work and maintain records or work accomplishments and time expended and prepare production reports as requested. Instructs subordinates in specific tasks and job techniques and make available written instructions, reference materials and supplies. Gives on the job training to new employees in accordance with established procedures and practices. Provides information to the Deputy Fiscal Officer as requested concerning promotions, reassignment, recognition of outstanding performance, and personnel needs. Reviews travel requests and applicable regulations to determine entitlements and method of travel. Independently plans and carries out the successive steps to complete transportation support duties and uses accepted practices to resolve problems and deviations. Problems and deviations include transportation actions that cannot be processed, monitored, or otherwise acted on using standard instructions. Provides a full range of travel counseling services and assistance advising customers before, during, and after travel, making route changes or departing from policy because standard routes are not feasible. Electronic Travel System (ETS) Systems Administrator and is responsible for initial and on-going training of Bay Pines tenants who utilize the ETS for processing travel plans and expense reports for their respective employees. Reviews expense reports to ascertain correctness and adherence to travel regulations, correct rejects, and answer questions of a technical nature relating to the travel system and travel regulations on an as needed basis from tenant employees. Establishes and reconcile orders for education components of travel. Responsible for the full range of travel card responsibilities from screening of applicants to determine appropriateness of issuance, submission of applications, monitoring card activity, issuing memorandums of misuse or inappropriate use, verification of TDY travel during times of use, and taking appropriate action to initiate collection for delinquent card holders. Work Schedule: Monday-Friday, 7:30am-4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description Title/PD#: Lead Program Support Assistant/PD111690 Physical Requirements: The work may require some physical effort, such as standing, walking, bending, or sitting. There are no special physical demands. The incumbent works primarily in an office setting involving everyday risks and discomforts. Normal safety precautions are adequate. Relocation/Recruitment Incentives: Authorized in accordance with agency policy (You may qualify for Recruitment/Relocation Incentives in accordance with agency policy.)

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-08 grade level: One year of specialized experience (equivalent to the GS-07 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Serve as team leader ensuring that the work assignments of the employee of the team are carried out by performing a range of duties; Monitor status and progress of work, and makes day-to-day adjustments in accordance with established priorities; Administers the Electronic Travel System (ETS) Systems; Reconciles bills and verifies costs; Provide a full range of travel counseling services and assistance advising customers before, during, and after travel; Screen tickets, itineraries, and bills involving domestic and/or foreign travel; Coordinate travel plans; Monitor a variety of monthly reports to ensure full compliance; Screen tickets, itineraries, and bills involving domestic and/or foreign travel; Plan, and coordinate lead time needed to arrange travel involving different kinds or combination of modes of transportation. There is no educational substitution for the GS-08 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution at this grade level.

Contacts

• Address CW Bill Young Department of Veterans Affairs Medical Center 10000 Bay Pines Boulevard Bay Pines, FL 33744 US
• Name: Juan Mendez
• Phone: 813-816-7155 X100155
• Email: [email protected]