This position is located in the DoD Office of General Counsel (OGC) and the Defense Legal Services Agency (DLSA). The DoD General Counsel is the Chief Legal Officer of the Department of Defense. As such, they have responsibility for all legal services within and involving the Department. The Administrative Support Specialist serves as the Administrative Assistant, trusted agent, administrative advisor, and key member of Office of the Deputy General Counsel (Acquisition & Logistics) and OGC.

Duties

Incumbent typical work assignments may include the following: Exercises control over scheduling of appointments, meetings, telephone calls, conferences, speaking engagements, and travel as well as work-related obligations. Coordinates with senior offices and internal directorate support staffs to schedule calendar items and to resolve calendar conflicts. Provides administrative coordination for staff actions, and prepares, reviews, and revises correspondence. Manages logistics, including, but not limited to ordering and organizing office supplies for the office, maintaining files (electronically and in hard copy), serving as the Records Liaison, performing time and attendance duties for the Office, requesting facilities and information technology services and making travel arrangements within the United States and abroad. Implements new administrative/management policies and procedures.

Requirements

• U.S. Citizenship is required
• Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/Home/Registration)
• May be required to successfully complete a probationary/trial period
• Must be determined suitable for federal employment
• Required to participate in the direct deposit program
• This position is subject to pre-employment and random drug testing
• The incumbent of this position must be able to obtain and maintain a Top-Secret security clearance with access to Sensitive Compartmented Information (TS/SCI) and Special Access Programs (SAP)
• This position may require up to 5% occasional travel away from your normal duty station for official business on military or commercial aircraft
• This position may be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays and/or mandatory overtime

Qualifications

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the length of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume? at https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/ You may qualify at the GS-12 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-11 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to: 1) Managing the day-to-day administrative support and operations functions such as planning and coordinating calendar items, logistics, and travel; 2) Conducting research and analysis of information and data to solve problems and recommend ways to improve work processes; And 3) Participating in developing administrative and management policies and procedures to meet an organization's objectives. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. All qualifications and time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.

Education

Education cannot be substituted for experience.

Contacts

• Address Defense Legal Services Agency Human Resources Directorate 4800 Mark Center Drive Alexandria, VA 22350 US
• Name: Washington HQ Services
• Email: [email protected]