You will serve as a SECRETARY (OFFICE AUTOMATION) in the Dean's office of DDHBAP ASIA PACIFIC CENTER FOR SECURITY STUDIES.

Duties

You will serve as the Dean's principle coordination hub for scheduling interactions with other Center of Executive Leadership Team members. You will manage the Dean's day to day schedule, set up and de-conflict calendar appointments, schedule meetings and communicate meeting objectives. You will manage visitors, telephone calls, and email correspondence and direct the initiators to appropriate staff members You will receive correspondence, acknowledge receipt, screen and sort by priority and deadline. You will type letters, memorandums, reports, notes, speeches and other correspondence. You will take and transcribe notes of meetings and telephone conversations involving both technical and specialized terms. You will manage the Dean's official travel including transportation, lodging, official travel clearance, and all travel arrangements. You will maintain college files and records. You will manage classified materials and/or matters of confidentiality and sensitivity. You will process civilian time cards and track civilian and military evaluation status.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Defense will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-7 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: experience coordinating the work of an office by establishing priorities and schedules; making travel arrangements (e.g., transportation, lodging, itinerary); formatting and proofreading letters or memoranda; and maintaining an electronic calendar for appointments, conferences, or events to ensure efficient operations. This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

• Successful completion of two full years of graduate level education that is directly related to the position being filled. https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/federal-occupations-by-college-major/; OR
• A combination of experience and graduate education as described above that equates to one year of experience

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address DDHBAP ASIA PACIFIC CENTER FOR SECURITY STUDIES 2058 Maluhia Road Honolulu, HI 96815 US
• Name: Department of Navy EIC
• Email: [email protected]