The Administrative Officer is located within Acute Care of Nursing/Patient Care Services at the Atlanta VA Health Care System in Decatur, GA.

Duties

The Administrative Officer is responsible for supporting management in meeting the goals and objectives of Acute Care Services. The incumbent manages all administrative functions and collaborates with senior leadership, providing day-to-day direction and oversight of various administrative operations. Major duties include, but are not limited to: Assess the productivity, effectiveness, and efficiency of the program operations recommending problem resolutions in a full range of administrative activities. Interprets administrative policies, develops and/or implements local policies, defines administrative requirement, and/or provides advice to senior management on related issues. Compiles reports of findings/proposals for solutions to be relayed to management including but not limited to staff mapping, resource/FTE tracking, identifying performance outcome trends as applicable Provides assistance in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans/appraisals, processing training and recruitment requests, as needed. Acts as the liaison with the human resources office to include the nurse recruiter concerning recruitment matters Provides budgeting and financial management, including budget formulation, justification, execution, and financial reporting within the applicable systems. Assists in determining overall operational plans and procedures, working with identified supervisors on strategic planning operations Oversees all Purchase Card Holders, Purchase Card Orders, reconciliations, and all training related to the assigned service line. Collates, reviews, and finalizes project work completed by Nurse Managers and other staff members within the service line. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30am - 4:00pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD109830 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/19/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. In addition to the Time-In-Grade Requirement, you may qualify based on your experience and/or education as described below: GS-9: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating and monitoring the functions of administrative services within an office; providing advice and assistance to managers and staff concerning personnel processes and procedures; and coordinating with management to control purchasing and use of supplies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree. or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year (18 semester hours) and specialized experience as described above to meet the total qualification requirements for this position. GS-11: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating and monitoring the functions of administrative services within an office; performing budget execution functions to include, budget submission, formulating and managing budget plans; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment; position classification; performance; training; etc. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a a PhD. or 3 full years of progressively higher level graduate education leading to such a degree in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education two years (36 semester hours) and specialized experience as described above to meet the total qualification requirements for this position. You will be rated on the following Competencies for this position: Administration and Management Managing Human Resources Financial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Atlanta VA Medical Center 1670 Clairmont Road Decatur, GA 30033 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]