This position is within the Health Information and Management & Systems (HIMS) Service at the Cleveland VA Medical Center. The employee is responsible for duties related to the scanning, importing, indexing, quality control, and destruction of health and administrative information.

Duties

The duties of the position include, but are not limited to: Scanning, importing, indexing, quality control and destruction of health and administrative information. Reviewing medical records for appropriateness for scanning. Scanning/Importing records into Vista Imaging. Performing appropriate indexing on documents being saved in Computerized Patient Record System (CPRS). Reviewing image quality in Vista Imaging display software for clarity. Maintaining confidentiality of all records and following the appropriate procedures when destroying health information in paper or electronic format. Preparing documents to be scanned by removing all paper clips and staples from the documents. Indexing all documents imported from other sources, including CDs, as well as pdf, tiff, and jpeg files in Vista imaging. Work Schedule: Monday - Friday; 8:00am - 4:30pm Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD91917A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/28/2023. To qualify for this position at the GS-4 level, you must meet one of the following: You may qualify based on your experience and/or education as described below. Experience: You must have at least one (1) full year of general experience in a position that was progressively responsible clerical, office or other work that indicates your ability to acquire the particular knowledge and skills needed to perform the duties of the File Clerk position. Examples of experience include but is not limited to the following: knowledge of current computer technology regarding imaging and scanning applications (Outlook, Word); paying close attention to detail; knowledge of standard formats, forms, proper grammar, spelling, capitalization, and punctuation in order to perform a wide variety of record keeping and tracking operations; and, providing customer service to internal and external customers. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR Education: Successfully completed two (2) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR Combination of experience and education: Equivalent combinations of successfully completed post-high school education (beyond the first year) and general experience, as described above, which meet the total experience requirements for this grade level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work with computers is mainly sedentary in an office environment; however, work may involve walking, standing, bending, sitting for long periods of time, lifting and moving boxes that weigh up to 50 pounds and assisting with the palletizing of boxed medical records processed for record retirement. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA Northeast Ohio Healthcare System 10701 East Boulevard Cleveland, OH 44106 US
• Name: Alex Thom
• Phone: (317) 760-8646
• Email: [email protected]