This position is located at the VA Greater Los Angeles Healthcare System in Los Angeles, CA, Office of Chaplain Service. The primary purpose of the Administrative Officer is to perform all administrative functions to include administration, human resources management, budget and finance, management and program analysis, committee support, office support services, document control, logistics, and a variety of related administrative matters in support in Chaplain Service.

Duties

Produce a wide range of professional grade documents and correspondence for Chaplain Service Use the appropriate office automation or word processing application (i.e. Microsoft Word) for internal and external department correspondence, as well as procedural documentation Assist with Vista software packages, including entering, editing, and printing electronic copies of menus, recipes, and special documents for the service Maintain an electronic filing system and library of all quality control documents (blank forms, completed forms and reports) and patient satisfaction survey data and reports Provid reception and liaison services for the Administrative Section, Review and monitors data collection and statistical information in support of the department and program operation and performs basic analysis of data. Virtual: This is not a virtual position. Financial Disclosure Report: Not required Position Description Title/PD#: Administrative Support Assistant Physical Requirements: The work area is usually an adequately lighted, heated and ventilated office of medical facility setting. The work environment involves everyday risks or discomforts that require normal safety precautions. The sedentary and may require some walking, standing, bending, carrying and/or lifting of light items like papers or books. The work requires light to moderate levels/times performing keyboarding to prepare correspondence.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/20/2023 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-07 You may qualify based on your experience as described below: Specialized Experience: One year of specialized experience (equivalent to the GS-06 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Providing administrative support; collecting, compiling and tracking data and information; processing documents and reports; purchase card experience in a hospital or business setting, establishing, updating and maintaining office files and records; human resources management, budget and finance, management and program analysis, committee support, office support services, document control, logistics (must be in resume). You will be rated on the following Competencies for this position:Administration and ManagementCommunicationHealth InformaticsOral Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight effort may require. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Greater Los Angeles Healthcare System 11301 Wilshire Boulevard Los Angeles, CA 90073 US
• Name: Joseph Parra
• Email: [email protected]