Incumbent serves as Administrative Officer supporting management in meeting the goals and objectives of the Geriatric and Extended Care Programs,

Duties

Duties include but not limited to: Provides advice and guidance on plans and proposals, interprets policy and regulations and presents controversial and critical observations, findings and recommendations for changes in program operations. Performs clinic management activities to ensure high clinic utilization rates and reduced wait times. Addresses and resolves complaints from subordinates, referring serious complaints not resolved to the appropriate authority. Assists in the overall administrative management for the organization Performs administrative management requirements for a small-sized organization with varied functions. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork. Assists in determining overall operational plans and procedures; works with supervisor on strategic planning operations; developing technical data, estimates, statistics, and suggestions which may be useful to higher management. Develops technical data, estimates, statistics, and suggestions which may be useful to higher management, collects, analyzes and transmits work performance and man-hour data for use by management. Reviews, analyzes and interprets Incoming requests, recommends appropriate action or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints and work priorities. Assists managers in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals. Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources. Participates with managers in reviewing office needs, plans, and goals to develop budget data and justification for review and approval. Prepares budget package for submission to the budget office and responds to all questions from that office. Monitors annual payroll projections and expenditures; forecasts changes that require reprogramming of funds reports of subordinate staff to ensure accuracy and compliance. Provides advice and assistance to managers and staff concerning Federal and agency personnel processes and procedures. Work Schedule: 8:00am - 4:30pm Monday through Friday, subject to change depending on the needs of the agency. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD151610 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/22/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Specialized experience includes: Provides advice and guidance on plans and proposals, interprets policy and regulations and presents controversial and critical observations, findings and recommendations for changes in program operations. Assists in the overall administrative management for the organization. Assists in determining overall operational plans and procedures; works on strategic planning operations; developing technical data, estimates, statistics, and suggestions. Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources. Monitors annual payroll projections and expenditures; forecasts changes that require reprogramming of funds reports of subordinate staff to ensure accuracy and compliance. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork. This experience must be supported by your resume to be creditable. You will be rated on the following Competencies for this position: Analytical ThinkingBudget AdministrationOrganizational Performance AnalysisProblem SolvingStrategic Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, but occasional standing, walking, stooping, bending and carrying items weighing 25 pounds maybe required. Assignments may occasionally involve longer periods of standing, bending and stooping to observe and facilitate group projects or activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Charlie Norwood VA Medical Center One Freedom Way Augusta, GA 30901 US
• Name: Deborah Niebauer
• Phone: 228-523-5000 X40010
• Email: [email protected]