VHA has adopted the HR Modernization and Shared Services Implementation, which is a new model of organizing and consolidating essential Human Resource functions and services to the Network level. The Administrative Officer will have extensive knowledge and experience in Budget, Fiscal, Space Planning, Property Management, Procurement, Supply Administration, Administrative Management, Human Resources/Personnel Management and familiar with providing support and planning to a large Service Line

Duties

This position serves as the Administrative Officer for VISN 4's Human Resource Management section with administrative responsibility, accountability and oversight for HR programs and activities. Major duties and responsibilities include:

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza and Coronavirus Disease 2019 (COVID-19) Vaccination programs are requirements for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation, but must have been held in the Federal service. For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Grade Determinations: The following criteria must be used when determining the appropriate grade assignment of candidates: You may qualify based on your experience and/or education as described below: GS-9 Specialized Experience and/or Education: One year of specialized experience equivalent to at least the next lower grade (GS 7) level in the normal line of progression for this occupation. Examples of specialized experience would typically include, but are not limited to: At this level the work will be performed with more supervision and guidance. Oversees the personnel management program for the service, performing or overseeing the full range of human resources requirements. Acts as liaison with human resources concerning personnel related matters. Provides advice and assistance to managers and staff concerning federal and agency personnel processes and procedures. Assists managers in projecting staff needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions. Reviews, analyzes and interprets incoming requests, recommends appropriate actions or suggests alternatives based on knowledge of internal policies, budgetary constraints and work priorities. Keeps Supervisors apprised of problems requiring Human Resources intervention. Provides orientation for new staff. Coordinates computer and ID card applications for incoming staff. Keeps managers informed on the status of personnel actions. Provides advice on resolving personnel related matters. Serves as training liaison for service, attends training and ensures service compliance on training matters. Serves as service timekeeper. Maintains meeting schedule for service, represents VISN 4 Leadership on delegated meetings. Maintains meeting minutes as needed. Routinely displays courteous and respectful behavior to all customers. Greets others with a smile; acknowledges presence of others and uses appropriate salutations. Projects a positive and professional image of the Medical Center. Provides advice that is timely, responsive andaccurate. Maintains appropriate rapport with internal and external customers to facilitate the accomplishment of the medical center goals and mission. Keeps supervisor and/or team leader informed of difficult and/or controversial issues and unique problems. Takes action to effectively solve problems before they have an adverse impact on the organization or other employees. Incorporates the VA Core Values of Integrity, Commitment, Advocacy, Respect and Excellence in all interactions. Protects the data from unauthorized release or from loss, alteration, or unauthorized deletion. Follows applicable regulations and instructions regarding access to computerized files, release of access codes, etc., as set out in the computeraccess agreement that the employee signs. OR Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree orLL.B. or J.D., if related OR Combination: Applicants may also combine Education and Experience to qualify at this level. GS-11 Specialized Experience and/or Education: One year of specialized experience equivalent to at least the next lower grade (GS 9) level in the normal line of progression for this occupation. Examples of specialized experience would typically include, but are not limited to: This is the full performance level of this position. Responsible for making recommendations, planning, evaluating and independently performing administrative and program management duties, as delegated. The Administrative Officer will also manage assigned programs within VISN 4. Provides personnel management, administrative management, procurement/contracting support, and budgeting/financial management support for the service. Oversees the personnel management program for the service, performing or overseeing the full range of human resources requirements. Acts as liaison with human resources concerning personnel related matters. Provides advice and assistance to managers and staff concerning federal and agency personnel processes and procedures. Assists managers in projecting staff needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions. Reviews, analyzes and interprets incoming requests, recommends appropriate actions or suggests alternatives based on knowledge of internal policies, budgetary constraints and work priorities. Keeps Supervisors apprised of problems requiring Human Resources intervention. Provides orientation for new staff. Coordinates computer and ID card applications for incoming staff. Keeps managers informed on the status of personnel actions. Provides advice on resolving personnel related matters. Serves as training liaison for service, attends training and ensures service compliance on training matters. Serves as service timekeeper. Maintains meeting schedule for service, represents VISN 4 Leadership on delegated meetings. Maintains meeting minutes as required. OR Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree orLL.M., if related OR Combination: Applicants may also combine Education and Experience to qualify at this level. You will be rated on the following Competencies for this position: Administration and Management Contracting/Procurement Customer Service Financial Management Personnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA VISN 4 Human Resources 1010 DELAFIELD ROAD BUILDING 70 PITTSBURGH, PA 15215-1802 US
• Name: Tianna Miller
• Phone: 404-680-6127
• Email: [email protected]