VHA has adopted the HR Modernization and Shared Services Implementation, which is a new model of organizing and consolidating essential Human Resource functions and services to the Network level. The Administrative Officer will have extensive knowledge and experience in Budget, Fiscal, Space Planning, Property Management, Procurement, Supply Administration, Administrative Management, Human Resources/Personnel Management and familiar with providing support and planning to a large Service Line

Duties

This position serves as the Administrative Officer for VISN 4's Human Resource Management section with administrative responsibility, accountability and oversight for HR programs and activities. Major duties and responsibilities include:

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza and Coronavirus Disease 2019 (COVID-19) Vaccination programs are requirements for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS09 position, you must have served 52 weeks at the GS07, and or a GS11 position, you must have served 52 weeks at the GS09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS07) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Entry-level/mid-level trainee - The incumbent is given a variety of developmental assignments in order to broaden skills and provide experience for progressively more complex assignments. The incumbent continues to gain experience and to develop their knowledge, skill and abilities through the completion of more complex assignments and the exercise of increasing authority and responsibility. The incumbent will gradually assume all the duties and responsibilities of those described in the full performance position description for the Administrative Officer GS-341-11 PD00948-0. The incumbent will receive guidance and training with the expectation of functioning at the full performance level (GS-11). The incumbent will work under limited supervision and as the incumbent progresses the amount of supervision will decrease. -Routinely displays courteous and respectful behavior to all customers. Greets others with a smile; acknowledges presence of others and uses appropriate salutations. Projects a positive and professional image of the Medical Center. Provides advice that is timely, responsive and accurate. Maintains appropriate rapport with internal and external customers to facilitate the accomplishment of the medical center goals and mission. Keeps supervisor and/or team leader informed of difficult and/or controversial issues and unique problems. Takes action to effectively solve problems before they have an adverse impact on the organization or other employees. Incorporates the VA Core Values of Integrity, Commitment, Advocacy, Respect and Excellence in all interactions. Protects the data from unauthorized release or from loss, alteration, or unauthorized deletion. Follows applicable regulations and instructions regarding access to computerized files, release of access codes, etc., as set out in the computer access agreement that the employee signs. GS11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS09) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Answering inquiries regarding types of vacancies and announcements, procedures for filing applications, receipt and disposition of applications, and general questions concerning Federal Employment; Applying a standardized body of HR rules, procedures and operations concerning recruitment and placement sufficient to explain and perform a range of technical and clerical procedures; resolve recurring problems, answer general questions from supervisors and employees regarding procedures for staffing positions; Determining appointment eligibility; Appropriately referring applicants; Informing applicants of job vacancies for which they may be eligible to apply; Reviewing personnel action requests for accuracy of coding and completeness of supporting documents, etc.; Interpreting and applying standard HR rules, procedures and requirements related to an HR functional area (i.e. employee benefits, recruitment and placement, personnel/payroll processing, classification, employee/labor relations, employee development) in order to prepare a variety of personnel documents and experience performing customer service activities by responding to HR related inquiries in person or in writing; Communicating with a wide variety of clients to explain the various recruitment and application processes; establish and maintain filing systems; Utilizing automated systems such as Microsoft Word, Excel, Access programs, and web-based systems; Processing requests for personnel action; Making decisions, resolving problems or discrepancies based on knowledge of personnel processing rules, regulations, and procedures; Providing in-processing services for new employees; and Providing a wide range of information with respect to employee benefit programs such as health benefits, life insurance, thrift savings plan, and providing information to employees on special program entitlements, and application procedures for merit promotion consideration, reinstatement, transfer, etc. You will be rated on the following Competencies for this position: Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services. Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA VISN 4 Human Resources 1010 DELAFIELD ROAD BUILDING 70 PITTSBURGH, PA 15215-1802 US
• Name: Tianna Miller
• Phone: 404-680-6127
• Email: [email protected]