Vacancy Identification Number (VIN): 12231756. Please read this announcement in its entirety before beginning the application process to ensure you submit all the required documents. All documents requiring signature must be signed and dated prior to submission in order to be considered complete. Please read the application questionnaire before applying: https://apply.usastaffing.gov/ViewQuestionnaire/12231756. Resume Tips: https://vaww.insider.va.gov/resume-tips-to-land-the-job/

Duties

This job opportunity announcement (JOA) will be used to fill one (1) full-time and permanent Program Analyst (Clinic Support) vacancy at the Robley Rex VA Medical Center in Louisville, KY with Business Office Service. The position is located within the Business Office, Clinical Support Section, and organizationally reports to the Manager Clinical Support. The incumbent works closely with Chief Business Office (CBO), managers, facility leaders and staff to ensure the financial health of the organization through standard performance (>90% capture rate in ICB) in collecting insurance information as established by the Administrative Sail report. Serves as subject matter expert for assigned systems and designated projects and manages assigned projects/initiatives on Patient Registration/BO's behalf. Responsible for the development, design, integration, synchronization, implementation and analysis of support systems for the Insurance Capture Buffer and VSSClCB system, and various other systems related to BO. Develops long-range support plans, goals, objectives, and milestones which have a critical effect on the lifecycle management of assigned systems. The duties will include but are not limited to: Exercises sound judgment in interpreting, applying, and synthesizing existing clinical and marketing guidelines. Applies the application of accepted principles method and guidelines of qualitative analysis, isolation problems and issues or resolving critical problems at the institutional level. Applies knowledge of statistical (mathematical) principles and computer literacy to the degree that the incumbent is able to retrieve data and provide appropriate reports. Develops, designs, integrates, synchronizes, implements and analyze support systems for the Insurance Capture Buffer and VSSClCB system, and various other systems related to the Business Office. Performs qualitative and quantitative analytical duties for the Medical Center, including computing data, reviewing reports, records and statistical computations for accuracy and propriety. Develops and implements ongoing workload monitors that reflect trends. Serves as subject matter expert for assigned systems and designated projects and manages assigned projects/initiatives. Applies a broad knowledge of pertinent VHA directives, policies, guidelines, and procedures is required. Incumbent must possess the skills necessary to apply this knowledge in the development of local policies and procedures as well as training programs for Medical Center staff. Preforms the collection, analysis and reporting of data from different organizational elements as well as different databases. Develops long-range support plans, goals, objectives, and milestones which have a critical effect on the lifecycle management of assigned systems. Controls the developing and ensuring implementation of action plans to address compliance issues as they correlate to insurance capture and associated metrics. Participates on committees, task forces, and process improvement teams when assigned. Coordinates meetings with Clinical Management on ICB reports and outcomes. Understands the complex workflow of various services and departments which are constantly changing as the incumbent's work will have a direct impact on those departments. Develops and conducts training for all locations for Medical Center staff. Ensures that the training is structured to meet needs of multiple interdisciplinary audiences. Works with clinicians and Clinical Application Coordinators to integrate theory into clinical and business practice patterns and policies. Communicates to train, deploy, support, and evaluate the clinic support process working with stakeholders on objectives and project accomplishments, determining informational interests of target audiences, and maintaining effective work relationships with affected or interested groups. Other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 8:00 a.m.- 4:30 p.m. Compressed/Flexible: Not Available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Analyst/PD403130 and PD403120 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/13/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position, you must have served 52 weeks at the GS-06. For the GS-09 position, you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: GS-07: Specialized Experience: You must have one year of specialized experience (Under limited supervision) equivalent to at least the next lower grade, GS-05, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of and skill in automated data processing applications, e.g., desktop publishing, graphics, etc., to be able to design, establish, and operate in the operation of state-of-the-art personal computer equipment and must possess a sound working knowledge of word processing, electronic spreadsheets, data base computer applications, etc., to produce and maintain a variety of required reports and documents. Has knowledge of pertinent VHA directives, policies, guidelines, and procedures. Incumbent must possess the skills necessary to apply this knowledge to assist in the development of local policies and procedures as well as training programs for Medical Center staff. This position requires a comprehensive understanding of VHA medical benefits and a sound knowledge of the organization, structure (including service lines and departments), workload, funding, mission, and goals of the Department, the VISN and the Medical Center. The work involves the application of accepted principles method and guidelines of qualitative analysis, isolation problems and issues or resolving critical problems at the institutional level. Ability to use qualitative and/or quantitative methods to assess effectiveness and improvement of complex processes. Awareness and understanding of overall VHA, VISN, and Medical Center goals and objectives are critical to the successful accomplishment of the duties assigned to this position. Basic understanding of statistical (mathematical) principles and computer literacy to the degree that the incumbent is able to retrieve data and provide appropriate reports. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one full year of graduate level education or Superior academic achievement that is directly related to the position (TRANSCRIPTS REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond four years of college. Graduate and experience must equal 100 percent (TRANSCRIPTS REQUIRED). GS-09: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade, GS-07, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of and skill in automated data processing applications, e.g., desktop publishing, graphics, etc., to be able to design, establish, and operate in the operation of state-of-the-art personal computer equipment and must possess a sound working knowledge of word processing, electronic spreadsheets, data base computer applications, etc., to produce and maintain a variety of required reports and documents. A broad knowledge of pertinent VHA directives, policies, guidelines, and procedures is required. Incumbent must possess the skills necessary to apply this knowledge in the development of local policies and procedures as well as training programs for Medical Center staff. This position requires a comprehensive understanding of VHA medical benefits and a sound knowledge of the organization, structure (including service lines and departments), workload, funding, mission, and goals of the Department, the VISN and the Medical Center. The work involves the application of accepted principles method and guidelines of qualitative analysis, isolation problems and issues or resolving critical problems at the institutional level. Utilizing qualitative and/or quantitative methods to assess effectiveness and improvement of complex processes. Awareness and understanding of overall VHA, VISN, and Medical Center goals and objectives are critical to the successful accomplishment of the duties assigned to this position. Knowledge of statistical (mathematical) principles and computer literacy to the degree that the incumbent is able to retrieve data and provide appropriate reports. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have: completed a Masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position (TRANSCRIPTS REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of successfully completed graduate level education (beyond the first year) and specialized experience as described above, to qualify at this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position (TRANSCRIPTS REQUIRED). You will be rated on the following Competencies for this position: Organizational Performance AnalysisPerformance MeasurementPlanning and EvaluatingProblem SolvingTeaching Others Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is typically sedentary. The employee may sit comfortably to do the work; however, there may be some walking, standing, bending and carrying of light items such as paper and insurance scanners. No special physical demands are required to do the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

The work of the Program Analyst is sufficiently technical or specialized, therefore, graduate education alone may not provide the knowledge, and/or skill to perform the work. Course work must be related and clearly provides applicants with the background of knowledge and skills necessary for successful job performance.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Robley Rex VA Medical Center 800 Zorn Avenue Louisville, KY 40206 US
• Name: David Mason
• Phone: 304-669-0978
• Email: [email protected]