The Secretary acts as the principal Office Assistant who provides administrative assistance to the Director, Quality Management and supporting Quality Management staff including Systems Redesign Coordinator, Risk Manager, Patient Safety Specialists, Accreditation Manager, Utilization Management Coordinators, Performance Improvement Specialists and Data Analysts.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include: Providing the primary secretarial support and administrative assistant to the Director, Quality Management and Quality Management staff which entails processing a wide variety of transactions for more than one type of assigned activity or functional specialization; and as such is responsible for active participation in the management of the administrative office. Managing the medical center policy library issuance by overseeing the medical centers policy process - to include notification of authors when a policy is due for revision/update and monitoring/tracking completed policies through the point of issuance. Assisting and supports clerical staff throughout the medical center in the formatting and issuance of their policies. Developing and processing incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Providing general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing outgoing correspondence for proper attachments, or consolidating/coordinating submittals of information. Scheduling appointments, coordinates meetings, and/or schedules conferences. Providing general calendar maintenance and clerical services such as maintaining calendars and recording appointments. Performing other duties as assigned. Work Schedule: Monday-Friday, 7:30 am to 4:00pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Financial Disclosure Report: Not Required

Requirements

Qualifications

IN ORDER TO QUALIFY FOR THIS POSITION AT THE GS-6 LEVEL YOU MUST MEET THE FOLLOWING: SPECIALIZED EXPERIENCE: You must possess at least one year of specialized experience equivalent to the GS-5 grade level in the Federal service that equipped you with the particular knowledge, skills, and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to this Secretary position to be filled? Specialized experience for this position includes processing incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication; scheduling appointments, coordinating meetings and/or scheduling conferences; maintaining calendars and tracking suspense items. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) You will be rated on the following Competencies as part of the assessment questionnaire for this position: ClericalCommunicationsCustomer Service (Clerical/Technical)Manages and Organizes InformationTechnology Application IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work environment involves everyday risks or discomforts and requires normal safety precautions typical of such places as meeting and training rooms, libraries, or commercial vehicles. The work area is adequately lighted, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]