The incumbent acts as the principal Office Assistant who provides administrative assistance to the Director, Quality Management and supporting Quality Management staff including Systems Redesign Coordinator, Risk Manager, Patient Safety Specialists, Accreditation Manager, Utilization Management Coordinators, Performance Improvement Specialists and Data Analysts.

Duties

The Secretary works for the Director, Quality Management and supporting Quality Management staff including Systems Redesign Coordinator, Risk Manager, Patient Safety Specialists, Accreditation Manager, Utilization Management Coordinators, Performance Improvement Specialists and Data Analysts. The major duties include, but are not limited to: Processing a wide variety of transactions for more than one type of assigned activity or functional specialization. Acts as a liaison and mentor to other managers and staff within the medical center and provides accurate advice on procedures, reports, requirements, and other matters necessary to implement the supervisor's policies, directives, and instructions. Works with other Quality Management and corporate secretarial administrative staff to address administrative concerns of Quality Management and relieves Quality Management staff of much of the administrative workload in order that they may carry out activities associated with their positions. Expert on the rules and regulations concerning the administrative procedures in Quality Management as well as the medical center. Proficient at information gathering and processing for various reports and proposals. Notifies others regarding meetings, procedures, requirements, and coordinates the functioning of the Quality Management Department with the operations of the other product lines. The incumbent autonomously develops and processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Takes, transcribes, types and distributes minutes of the various Quality Management meetings. Independently reviews documents prepared for signature. Schedules appointments, coordinates meetings, and/or schedules conferences. Performs timecard management for Quality Management staff. Work Schedule: Monday through Friday, 7:30 am to 4:00 pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Secretary/ PD# 01730-0 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• Designated and/or random drug testing may be required
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Must have at least one (1) year time-in-grade at the GS-05 grade level.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/08/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position, you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: composing and editing correspondence, coordinating the work of an office, maintaining appointment calendars, scheduling appointments, serving as timekeeper, making travel arrangements, compiling data for reports, scheduling conferences and meetings, taking minutes and operating a personal computer. You will be rated on the following Competencies for this position: ClericalCommunicationsCustomer Service (Clerical/Technical)Manages and Organizes InformationTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Secretary work is sedentary; typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying light items such as papers or books. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042 US
• Name: Julie Fatter
• Phone: (814) 520-1572
• Email: [email protected]