Incumbent serves as the Administrative Support Assistant, for Nursing Operations at Bay Pines VAHCS, which serves all areas of Nursing Services within the Healthcare System.

Duties

Duties described above are not all encompassing of the position. Duties include, but are not limited to: Assists with management issues, which may impact daily operations and decision making, which includes factual analysis of various section programs and reports on problem areas, trends in workload, staffing needs, leave usage, clinic cancellations and provides relevant information that can be used towards problem resolution. Provide a wide variety of clerical and administrative support duties in support of the overall administrative functions of the office, such as, records management, time keeping, training coordination, travel orders, and personnel actions; maintains a perpetual inventory of office supplies; arranges for equipment purchasing, moving and disposal; processing pay estimates on contracts; preparing justifications for office equipment and furniture; and preparing estimates to be used in projected operating budgets for supplies, and equipment. Prepares recurring or ad hoc reports or other administrative duties for computer systems and services as assigned. Acts as work order owner for the service submitting all electronic work orders through the Engineering Data File, tracking all orders to assure completion in a timely manner Serves as the focal point for processing organizational policy and process actions. Coordinates bi-annual policy reviews, prepares required documentation, and ensures processing through the reviewing authorities as required. Responsible for assisting in the preparation of recurring and non-recurring reports and the completion of any administrative projects routinely requested of LCHCC by various certifying bodies, Healthcare System Director, Associate Director or Patient Care Services or Chief Nurse of Operations. Assists in identifying educational, procedural, and policy needs associated with the utilization of CPRS and other clinical and common Bay Pines VA Healthcare System software. Possess above-average technical skills, knowledge of general computer operations and Vista clinical applications; in particular Vista application modules in the packages used by the assigned clinical service physicians. Functions as an ADPAC for Nursing Services. Facilitates process for obtaining computer access and verify codes to new staff and assists in determining the level of access to be granted. Responsible to learn, practice, and support all existing safety practices relevant to this position. Teamwork is of critical importance and is required. Accomplishment of duties and responsibilities depends upon a culture of teamwork and cooperation and assimilation with the purposes of the team. The paramount focus of the team is the accomplishment of the Healthcare System's mission/vision/values/goals and patient care/patient satisfaction. Performs other duties and responsibilities as necessary. Work Schedule: Monday through Friday; 7:30am-4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administration Support Assistant (Office Automation)/PD09243A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/07/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. To qualify for this position at the GS-7 level, applicants must meet the following: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to the next lower grade level (GS-6) in Federal Service, that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Program Support Assistant, GS-7 position, and that is typically in or related to the work of this position. Specialized experience includes: Knowledge of filing, typing, entering data, maintaining records and using and completing forms, Uses computers, software applications, databases, and automated systems to accomplish work, Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately, Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals, Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. You will be rated on the following Competencies for this position: ClericalComputer SkillsManages and Organizes InformationOral CommunicationTeamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is relatively sedentary. The work may require walking, standing, bending and carrying light items such as books, papers and files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address CW Bill Young Department of Veterans Affairs Medical Center 10000 Bay Pines Boulevard Bay Pines, FL 33744 US
• Name: Rebecca Bretzer
• Phone: 407-319-3059
• Email: [email protected]