The Program Support Assistant (also known as the House Staff Coordinator), reports to the Supervisory Program Specialist, and is responsible for overseeing the in-processing and out processing of all residents and fellows within Medical Specialties. Medical Specialties Service in the North Florida/South Georgia Veterans Health System is a multi-specialty Service comprising 2 Medical Centers, 3 large Outpatient Clinics, and several Community-Based Outpatient Clinics.

Duties

Major Duties for the Medical Specialties Program Support Assistant (House Staff Coordinator) include, but are not limited to, Manage the in-processing for all new residents and fellows to include coordination with Human Resources, Police Service, Credentialing, ACOS of Education and Information Security for all pre-employment requirements prior to Orientation ADPAC for residents and fellows, entering and tracking all ePas requests, Vista Access/Verify Codes, User Provisioning tickets, and PIV Sponsorships Oversee the out-processing of residents and fellows at the end of each academic year Responsible for all Fellow time keeping Provides general administrative support to the sections for; inventory and ordering of supplies; facilitation of patient care; reviewing of correspondence for proper spelling, punctuation, formatting, and grammar; creating, organizing, maintaining records; processing mail Other duties as assigned Work Schedule: Monday-Friday 08:00 a.m.-04:30 p.m. Telework: Available (Ad-Hoc only) Position Description Title/PD#: Program Support Assistant (OA) (Housestaff Coordinator)/PD060180 Physical Requirements: The work is usually sedentary, but it typically requires walking, standing, and bending, and may require carry of light items such as books, papers, instruments, laptops, and other similar materials.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Primary and backup timekeeping Receive phone calls, e-mails, personal inquiries, and other correspondence Function as the information manager including new employee assistance with computer access. NOTE: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Verbiage displayed on your resume or application must contain your own words. You may refer to the specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received that copied verbatim from the announcement will be evaluated and may be reviewed as falsifying your experience or application. Proficiency Requirements for Office Automation positions - Typing Requirements: In addition to meeting experience or education requirements, applicants for Office Automation must certify that the candidate can type 40 words per minute. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no educational substitution for the GS-06 level.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Heather Clopton
• Phone: 5614227368
• Email: [email protected]