Serves as a Administrative Support Assistant (OA), incumbent performs work independently related to the administrative and clinical work of the programs' Home Care Team and patient care activities.

Duties

Major duties include, but not limited to: Responsible for the planning, review, and reporting of data/statistical results of program/project studies which keep the program in compliance with Joint Commission Accreditation Standards for Home Care. Responsible for calculating and analyzing data using statistical formulas (using programs such as Excel). Compiles, organizes and tracks program data which may include statistical information in support of the program operations. Compile statistics from source materials, such as local and national data sets. Check source data to verify completeness and accuracy. Compile reports, charts, or graphs that describe and interpret findings of analyses along with recommendations. Present analysis, findings, recommendations to Program Directors and Medical Center Committees, Responsible for the overall administrative operations of the HBPC and MFH programs, assisting the HBPC Directors and MFH Coordinators. Incumbent will be expected to use sound judgment and manage the HBPC office independently in the absence of the Programs' Coordinators and Medical Director. Utilizes word processing and other types of software to process and produce a wide range of documents, some of which require complex formats, in support of the mission of the office. Creates, edits, and reformats reports requiring advanced functions, such as those utilized to generate tables of contents, multiple columns. Responsible for correct grammar, spelling, capitalization, punctuations, and terminology used in the office. Work Schedule: 8 am- 4:30pm Monday-Friday Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant (OA)/PD02769A Relocation/Recruitment Incentives: No Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/01/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Proficiency Requirement: In addition to meeting the experience, applicants for these positions must show possession of the following skills, as appropriate. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test 40 words per minute typing speed You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provide administrative support using Microsoft Office ( e.g. Word, Excel, Access, or Power Point) to create reports, spreadsheets, presentations, memorandums, graphs, and correspondence. Preparing and updating a variety of reports, calendars, and meeting agendas. Taking minutes, preparing and disseminating correspondence. Experience with managing and monitoring the budget and any other funds assigned. Proficient at 40 words per minute typing speed. (Words per minute are based on a 5 minute sample with three or fewer errors.) You will be rated on the following Competencies for this position: Computer LanguagesCustomer ServiceFinancial ManagementInformation ManagementOperations SupportReasoningWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there is some walking, standing, bending, reaching, stooping (checking inventory in cabinets high and low to the floor, changing computer paper and cartridges, carrying of light items such as papers, books, folders, supplies and driving an automobile, etc. At times, the position requires carrying supplies and equipment not to exceed 50 pounds. The incumbent is required to maintain a valid driver's license. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address West Palm Beach VA Medical Center 7305 North Military Trail West Palm Beach, FL 33410 US
• Name: Tashima Beach
• Phone: 520-792-1450 X16535
• Email: [email protected]