The Program Support Assistant (OA) performs a variety of administrative and support functions for the Facilities Management Service (FMS), West Palm Bach VAMC.

Duties

Administrative resource for the Facility's Water Safety Program (WSP) The incumbent maintains local spreadsheets with information on water testing results, remediation actions and filtered locations. Arranges for in-house conferences and meetings, including location, schedule, agenda and notification of those in attendance. Incumbent edits and composes letters, reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries. The correspondence must be well written, accurate, grammatically correct, and in the proper format. Incumbent must have a good working knowledge of computer systems and software (Excel, Word, Power Point, Access, CARS, Outlook, GSA database, FAST, etc.) which is essential to the successful performance of the duties of this position. Incumbent must be proficient in several complex software operations to include GIP, AMES/MERS, Fileman, Microsoft Office, Keystone, and VISTA. Incumbent must have skills in creating/managing spreadsheets to track various items such as budget, finance, wait lists, or other data. Manages the databases, resources, reports, and inspections regarding the Water Safety Program. Work Schedule: MONDAY through FRIDAY, 7:30AM to 4:00 Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Ad hoc. Position Description/PD#: Program Support Assistant (OA)/PD028120 Financial Disclosure Report: Not required Bargaining Unit: AFGE

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/13/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Award and General Adjustment SF-50s do not show Time in Grade. PLEASE DO NOT INCLUDE THEM. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: . Experience preparing and submit quarterly and annual budget/expense report. Experience researching files and assembles background information on the subject of incoming material prior to referral. Experience ordering supplies for the service and fund control clerk. Experience utilizing VISTA and CPRS or similar, and their many options, and is able to extract data on a timely and accurate basis for use by both personnel as well as patients. Experience utilizing VISTA and CPRS or similar scheduling program to ensure proper data capture of encounters for workload purposes. Experience in various computer skills, typing and office automation. including working knowledge of Microsoft program: Office, Outlook, Excel, PowerPoint. Experience answering telephones, face-to-face contact with patients, scheduling appointments, set up in-house conferences and agenda. You will be rated on the following Competencies for this position: ClericalComputer SkillsDatabase Management SystemsPlan and organize workTechnology Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary.Duties involve considerable amount of time sitting and may include occasional bending, standing, lifting, and carrying of manuals or files. A substantial amount of work time involves reading, typing/writing, and utilizing computers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.


This occupation is being considered for a Veterans Health Administration enterprise-wide Critical Skills Incentive (CSI). Candidates may be eligible for a lump sum CSI. The amount of lump sum CSI is determined based on appointment date and may be pro-rated as determined by the end date of the CSI. Eligible candidates will be required to sign a service agreement agreeing to an obligated service period and failure to complete the obligated service period may result in a debt for the unearned portion of the CSI.

This occupation is currently approved for a Veterans Health Administration enterprise-wide Critical Skills Incentive through [insert date]. Candidates may be eligible for a lump sum CSI for a pro-rated amount if onboard prior to the CSI expiration date. Eligible candidates will be required to sign a service agreement agreeing to an obligated service period and failure to complete the obligated service period may result in a debt for the unearned portion of the CSI.

Contacts

• Address West Palm Beach VA Medical Center 7305 North Military Trail West Palm Beach, FL 33410 US
• Name: David Furnas
• Phone: 913-758-6436
• Email: [email protected]