About the Position: As an Administrative Officer, you will oversee command operations, programs, investigations, and analysis; AND provide administrative support and updated policies and regulations to organization. This position is located at USSOUTHCOM Exercises & Coalition Affairs Directorate in Miami, Florida.

Duties

Maintains liaison with action officers and support staff members in support of program efforts/evaluations, investigations, analysis, and high priority actions. Provides guidance, solves problems, assigns priorities, and makes decisions based on a comprehensive knowledge of programs, policies, events, officials, and taskers affecting the mission and operations of the organization. Tracks and assists in the coordination of all official travel and leave personnel; AND serves as one of the reviewing and/or approval authorities for the DTS system. Manages awards program and serves as the administrative support POC for medal submissions through the command Awards System; AND maintains files in accordance with Army and SOUTHCOM regulations and guidelines. Tracks Civil Service personnel timecards in the Defense Civilian Payroll System and serves as the program certifying officials. Prepares guidance and instruction regarding policy and procedure related to travel, training, overtime, supply and other accounts. Disseminates policies and regulations to organization ensuring up to date information is provided. Assigns taskings to appropriate divisions, establishes internal suspense dates, tracks taskings, determines when extensions are appropriate, and either grants extensions within the Directorate’s authority, or justifies them to external offices. Maintains daily and long term calendars for the Director and Deputy Director, and schedules meetings to support command obligations.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Must be able to obtain and maintain a determination of eligibility for a Top-Secret security clearance or access for the duration of employment.
• A pre-employment background investigation which may include contact with references, employers, co-workers, personal associates, and a review of your driving record, credit history, criminal history, and military service are required.
• This position is subject to a pre-employment screening, and random testing thereafter, to include testing based on reasonable suspicion and testing due to direct involvement with an on-duty accident.
• This position is subject to a one-year probationary period unless the appointee has previously met the requirements as described in 5 CFR Part 315. While probationary the incumbent can be terminated with limited appeal rights.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActPriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleVeterans Employment Opportunity Act (VEOA) of 1998Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience equivalent to the GS-09 grade level in the Federal service which includes providing administrative support and oversight regarding command operations, exercises, and program efforts to include high priority actions. OR Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. [remove LL.M., if unrelated] in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementOrganizational AwarenessPlanning and EvaluatingWritten Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). Applicants must meet all eligibility requirements and minimum qualification requirements prescribed by OPM within 30 days of the closing date of the announcement. Separated Military Members: Resumes will be accepted from members of the Armed Forces who indicate in their applications that they are available for appointment within 120 days of the closing date of this announcement. Military members may be appointed while on terminal/transitional leave, before the effective date of their military retirement/separation. Military Retirees: A retired member of the Armed Forces may not be appointed to a civilian position in DoD (including a non-appropriated fund position) within 180 days after retirement and are subject to the provisions of 5 United States Code 3326 or 5 U.S.C. 5305.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address FR-APF-W096AA HQ USSOUTHCOM DO NOT MAIL Fort Sam Houston, TX 78234 US
• Name: Army Applicant Help Desk