The Health System Specialist (organizationally referred to as the Activation Coordinator), reports directly to the Space Management Supervisor under the Executive Director Service line at the Malcom Randall Department of Veterans Affairs Medical Center in Gainesville, Florida. The Health System specialist performs duties directly contributing to the overall coordination, direction, and activation of the new/replacement leasing projects and internal construction and remodeling projects.

Duties

Major duties include but are not limited to: Responsible for the coordination and implementation of activities associated with the projects to include listing of VA provided material/equipment, develops/maintains a room-by-room complete equipment list, equipment books with costs, procurement status and installation timelines. Coordinates the development of an equipment management plan with existing VAMC using services to determine the time frame for installation of all VA provided material and equipment. Maintains contact with multiple manufacturers and vendors to provide demonstrations of equipment to user groups when appropriate, ensuring VA provided equipment and material are ordered on time. Ensures user groups review and provide input on contractor furnished equipment and material. Communicates budgetary needs for activation with senior leadership. Maintains effective and efficient lines of communication with the Senior Resident Engineer and appropriate Medical Center personnel in the planning/phasing of all assigned construction projects/activities. Makes appropriate judgmental decisions on all administrative aspects of construction activation projects. Provide guidance for space reassignments or other significant changes are made upon activation of the new buildings and reports changes to the responsible officials for planning and construction. Contacts manufactures and/or vendors to provide demonstrations of equipment to user groups when prudent. Coordinates with the Resident Engineer to select and install high technology equipment. Assures that all requests for furniture and equipment are processed on time. Coordinates the set-up of temporary operations, storage and installation of new furniture and equipment as well as turn-ins of old equipment and furniture from the existing project. Utilizes statistical, cost analysis, and industrial engineering techniques as needed to review trends and make recommendations regarding policies, workflow changes, and changes in the direction of the activation program. Performs other related duties as assigned. Work Schedule: Monday-Friday, 8:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist (Activation Coordinator)/PD05969A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/28/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Candidates must meet the following Individual Occupational Requirement (IOR): Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to meeting the above required Individual Occupational Requirement; applicants must meet the Specialized Experience at the specified grade level: You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Applying analytical and evaluative techniques/methods to issues concerning the efficiency and effectiveness of space management/projects; Evaluating and recommending process improvement to program goals and objectives; Applying pertinent laws, regulations, policies, and precedents to program and support services; Developing new work practices in space management/major projects; Planning, organizing and reviewing work and collaborating/communicating effectively with internal and external stakeholders. Note: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Verbiage displayed on your resume or application must contain your own words. You may refer to the specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received that copied verbatim from the announcement will be evaluated and may be reviewed as falsifying your experience or application. You will be rated on the following Competencies for this position: Planning and EvaluatingProblem SolvingProject Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary, but may involve some walking, bending, and occasional lifting of up to 20 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Jennifer McCullar
• Phone: 727-398-6661 X64697
• Email: [email protected]