About the Position: The Secretary (Office Automation) GS-0318-08 Position is located at the 10th Medical Group duty location of United States Air Force Academy, Colorado. Incumbent will perform administrative, clerical, and protocol duties in support of the work of a large, complex, medical organization. This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Duties

Receive visitors and telephone calls and determines which can be taken care of personally or referred to other staff members. Establish suspense systems to ensure items assigned for action are completed and submitted on time. Independently prepare correspondence, authenticate orders, directives, and memorandums. Prepare consolidated reports for management review, both within and outside the organization. Represent the office in secretarial/administrative support areas. Confirm office procedures meet organization needs and are consistently understood and followed in subordinate offices. Plan, coordinate, and organize visits of high-ranking distinguished guests and dignitaries to the command. Recommend revisions on procedural direction to the command on matters relating to protocol.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. This position requires a National Agency Check w/ Inquiries (NACI) background check.
• Immunization screening may be required.
• This position requires a mandatory seasonal influenza vaccine and is therefore subject to annual seasonal influenza vaccinations.
• This position is inclement weather essential. This means that you must be willing to make every attempt to report for duty on time and/or remain on duty during severe weather conditions.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. Current Civilian Employees of the Defense Health Agency (DHA)Current Permanent Department of Defense (DoD) Civilian EmployeeDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience equivalent to the GS-07 grade level in the Federal service which includes overseeing administrative concepts and practices sufficient to recommend changes in administrative policies; devising/installing procedures and office practices affecting subordinate organizations; anticipating administrative problems and requirements to resolve procedural issues; reviewing protocol plans and programs to determine adequacy; writing and editing high quality administrative correspondence to ensure correct grammar, spelling, and appropriate format. Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: Decision SupportManages and Organizes InformationOrganizational AwarenessWriting Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Contacts

• Address JT-DHA-DD83AA DHA CO SPRINGS MKT-USAF ACADEMY DO NOT MAIL Air Force Academy, CO 80840 US
• Name: Army Applicant Help Desk