This position is located in the Business Office at the VA Medical Center in White River Junction, Vermont. The Administrative Officer provides high level administrative support to the Business Office and the departments that fall under the Business Office umbrella.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties include but are not limited to: Serves as a critical member of the Business Office operations staff and shares in the planning and execution of the service; Provides essential administrative support to the professional and administrative staff, and coordinates Business Office operations with other services in the medical center, as well as Associate Directors Office; Provides the service chief with complete information and specific recommendations concerning all administrative aspects of the service; Assists with timely responses from the Business Office regarding Taskings, Congressional inquiries, White House Hotline inquiries, Patient Advocate inquiries, information requests, etc.; Assists, coordinates, creates and/or advises in the development of new programs and policies, suggesting new programs or policies, and implementing those suggestions as assigned; Develops both long- and short-range policies and plans for the organization by coordinating the administrate needs of the service; Coordinates with medical center informatics and development and management of data systems, assisting and creating the basis for data driven decision making for Business Office operations; Assists the Chief of the Business Office by tracking and monitoring all performance metrics related to the Business Office and services that fall within; Works with the Chief of the Business Office to review the Organizational Chart, the Position Descriptions within the service, and makes recommendations to the Chief of the Business Office about changes to improve effectiveness and efficiency; Maintains a tracking mechanism and ensures all position descriptions are current. Serves as Contracting Officer's Representative (COR) and is responsible for contract management and administration for the Business Office, to include Beneficiary Travel contracts, Health information Management Service contracts, etc.; Participates in the acquisition process and making decisions within their area of responsibility; Reviews and audits billings each month to reconcile charges for contract services; Monitors all Control Points, advises the Chief of any shortfalls or unplanned expenses, and makes requests to the Chief of Fiscal for the transfer of additional funds; and Performs other related duties as assigned. Work Schedule: Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-9 level, you must meet one of the following: Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given you the particular knowledge, skills and abilities required to successfully perform the duties of an Administrative Officer, and that is typically in or related to the work of the position to be filled. Specialized experience is experience providing a variety of administrative management services essential to the direction and operation of a department or organization pertaining to budget/fiscal management; human resources/personnel management; procurement and contract administration; ensuring compliance with established policies, practices and procedures; and analyzing and measuring the effectiveness of program management and business operations. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. ~OR~ Education: Successfully completed a master's or equivalent graduate degree or two (2) full years of progressively higher level graduate education leading to such a degree or LL.B., J.D., if related, that demonstrates the knowledge, skills and abilities necessary to do the work of the Administrative Officer position. This education must have been obtained in an accredited in an accredited college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ Combination: Equivalent combinations of successfully completed graduate level education (beyond the first year) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrates the knowledge, skills and abilities necessary to do to the work of the Administrative Officer position. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Analysis and Problem SolvingCommunicationsCustomer ServiceFlexibility IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate-controlled office setting. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address White River Junction VA Medical Center 215 North Main St. White River Jct., VT 05009 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]