The Materials Handler Supervisor supervises the Mailroom and Reproduction sections of Material Management, Supply Chain Services. The incumbent will be responsible for the overall directing, planning, developing, implementing, evaluating, and controlling of the Mailroom and Reproduction operations for the entire VA Palo Alto Health Care System (VAPAHCS). Supervises the receipt, processing, security, delivery, and shipment of mail within the VAPAHCS through employees and leaders.

Duties

Major duties and responsibilities include, but not limited to: Distributes work fairly among employees. Provides needed materials, equipment, tools, protective equipment and clothing to employees to make sure the mailroom is maintained, swept, dusted and tools and equipment are place in proper locations. Submits work orders for needed repairs of real property or equipment. Ensures mail is secure and processed on a same-day basis and mail requiring special handling is processed appropriately following established guidelines, procedure, and timeframes, including overnight and registered mail. Ensures tasks are accomplished in the most cost efficient and customer ­oriented manner possible. Incumbent is also responsible for overseeing all aspects of the internal automated package tracking system (SC Logic) and ensures all updates for work stations are functioning properly. Manages and project an annual budget for the Mailroom which includes Federal Express and United Parcel Service (UPS) and USPS shipments, mail meters, etc. Schedules and coordinate leave of subordinates and set performance requirements. Supervises reproduction services for VAPAHCS. Attends Logistics supervisory meetings and meets with the Chief, Warehouse Operations and the Chief, Materiel Management, Logistics Management Service. Prepares reports requested by the Warehouse (Materials Handler) Supervisor regarding storage and distribution activities and other special projects; provide other oral and written reports. Assists in coordination of training needs for all subordinate personnel and identifies formal training requirements including mandatory training; certification for forklift operations, driver's licenses renewals; etc. and provides on the job training as needed. Responsible for the physical security of the warehouses, mail rooms and reproduction area. Work Schedule: Monday - Friday, 7:00 am to 3:30 pm Position Description Title/PD#: Materials Handler Supervisor/PD06645O Relocation/Recruitment Incentives: Not authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/15/2023. EXPERIENCE: A specific length of training and experience is not required, but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge, skills, and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume. Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards. SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element, which usually appears as question 1 in the on-line questionnaire. Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated. The potential eligibles are then rated against the remainder of the Job Elements: Dexterity and SafetyInterpret Instructions, Specifications (other than blueprint reading)Lead or SuperviseMaterialsTechnical PracticesWork Practices Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements and Working Conditions: Material Handler Supervisor are often required to stand on hard surfaces for extended periods of time, and to bend, stoop, and work in tiring and sometimes uncomfortable positions. May lift and carry items that weigh up to 40 lbs. Heavier items are moved with weight handling equipment or with assistance from other workers. At this grade level, work is done inside or outside in areas that may be hot, damp, cold, drafty, or poorly lighted. Materials Handlers are regularly exposed to the possibility of cuts, scrapes, bruises, abrasion, falls, and injury from falling stock or mechanized work areas. When working in hazardous materials areas, they may be subject to exposure from radiation, toxins, explosive hazards, or chemical fumes. Work may require wearing protective clothing such as hardhats, steel toed shoes, rubber gloves, masks, and rubber aprons.

Education

This job does not have an education qualification requirement.

Contacts

• Address Palo Alto VA Medical Center 3801 Miranda Avenue Palo Alto, CA 94304 US
• Name: Veronica Alvarado
• Phone: (415) 960-5758
• Email: [email protected]