Serves as the Administrative Officer in the Police and Security Service in the Lexington VA Medical center and supported catchment area. This position has administratively responsibility, accountability, and the oversight for the Police and Security programs and activities across the full jurisdiction of the healthcare system. The Administrative Officer coordinates and implements all the administrative activities of the service.

Duties

This position serves as the Administrative Officer for the Police and Security Service within the Lexington VA Medical Center with administratively responsibility, accountability and oversight for the Police and Security programs and activities. Major duties and responsibilities include: Personnel Administrative/Management Work: responsible for personnel administration that includes knowledge of personnel actions, position classification, grievance procedures, performance standards, and disciplinary actions; provides constant surveillance, evaluation, and planning to ensure efficient utilization of space based on constantly changed and ever-increasing program demands. Budgeting/Financial Management: develops, maintains and makes recommendations the VA Police Chief, the need for available resources; gathers and analyzes budgetary needs, supervises all phases of budgeting within administrative requirements; oversees and maintains a system of internal controls to assure fiscal management of general accepted accounting practices; creates and maintains annual budget for supplies, equipment and other general operating expenses. Procurement/Contracting: prepares procurement requests and evaluates proposal of work; acts a COR for procurements and/or maintains procurement and contracting records; initiates and prepares contracts to secure adequate resources to facilitate operations, including determining appropriate costs, performing cost analysis, soliciting bids, writing sole source justifications and communicating both orally and in writing with contractors. Performs other duties as assigned. Work Schedule: 12 hour shifts, rotating schedule Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer (Police and Security)/PD99777S Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required. Physical Requirements: The work is typically sedentary in nature. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; etc. No special physical demands are required to perform the work. Working on off-tours, rotating shifts or regular overtime may be required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/24/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: GS-07 Specialized Experience: Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would include, but are not limited to: Performing administrative functions for a service, to include office support, document control, logistics, and related administrative duties, tracking and responding to memoranda and letters, ordering supplies and compiling forms. Assisting with formulating various budgets, monitoring projects, interpreting administrative policies, developing local policies, providing advice to management, maintaining systems and generating various weekly, monthly and annual reports; Assisting with conducting a wide variety of analytical studies and projects related to management improvement, productivity improvement, management controls, and long-range planning; Knowledge of qualitative and quantitative techniques and assessment tools for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs; Knowledge of SPS operations, objectives, and policies along with a comprehensive knowledge of management and organizational techniques, systems, and procedures; Utilizing automated systems and software to retrieve and generate a variety of reports to validate data; OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one full year of related graduate level education or superior academic achievement. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation (TRANSCRIPTS REQURIED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first four years of undergraduate education. Such education must demonstrate the knowledge, skills, and abilities necessary for the position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation (TRANSCRIPTS REQURIED). NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Positions must be listed with position title, date position held (month/year to month/year) and include duties performed. You will be rated on the following Competencies for this position:Administration and ManagementAnalytical ThinkingCommunications Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Veterans' Preference: Since the announcement is being posted internal to agency employees, traditional Veterans' Preference rules do not apply. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Lexington VA Health Care System 2250 Leestown Road Lexington, KY 40511 US
• Name: Kendall Bedell
• Phone: 570-550-2839
• Email: [email protected]