This position is located within the Eastern Oklahoma VA Health Care System, (EOVAHCS) Ernest Childers Outpatient Clinic, Business Office, Tulsa, Oklahoma. This position supports Business Office activities throughout the EOVAHCS Tulsa catchment area.

Duties

Duties: Performs administrative work, which includes management of office's schedule or day-today plans. Develops routine plans or schedules using standard references and existing information. Based on defined objectives, determines specific steps, input required, and/or milestones. Identifies schedule/time required and estimates resources required. Plans, develops, maintains and reviews service data collection methodologies, records and techniques. Prepares corrective action plans and makes appropriate recommendations for improvements in data collection/maintenance and work flow processes. Searches, gathers, collects, retrieves, extracts, compiles and/or displays reporting statistical data. Records and transcribes minutes and maintains files for future references. Performs office automation duties using such software applications as Outlook Mail, desktop publishing, calendar, Excel and Power Point. Serves in a liaison capacity between the supervisors, staff and Assistant Business Office Manager, Business Office Manager and other services. Maintains communications with persons and groups from both within and outside the organization, speaking for the principal on administrative issues. Acts as a liaison or handles the communications with persons and/or groups within and outside of an organization or office. Performs basic analysis of all data and generates a variety of reports. Serves on Medical Center committees upon request, Process Improvement System Redesign Team and other committees as appropriate. Assists the Chief in briefing new personnel of the medical center and service's rules and policies on the protection of sensitive data from disclosure and misuse, protection of government property and the reporting of fraud, waste and abuse. Work Schedule: Monday-Friday (8:00am - 4:30pm) Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD121780 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2023. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Processing administrative forms or documents for the service; Preparing reports and tabular material; Providing information regarding the administrative functions of the office; Interacting with managers, supervisors and staff members on matters related to administrative services by attending meetings and serving on appropriate work teams/groups; Maintaining tracking logs, action items, and other data.. You will be rated on the following Competencies for this position: ClericalComputer SkillsData ManagementInterpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires both sitting and standing, frequent walking throughout the facility, considerable reading, writing and use of the computer. Some minor lifting, bending and carrying light items is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Jack C Montgomery VA Medical Center 1011 Honor Heights Drive Muskogee, OK 74401 US
• Name: Kagen Harris
• Phone: 303-202-8632
• Email: [email protected]