Serves as the primary administrative member of the Nursing Mental Health and Nursing Medical Operations Services leadership team within Sheridan VA Medical Center and satellites. Oversees administrative aspects of service operations and programs, including: personnel management, data gathering, analysis, tracking, trending and reporting, budget preparation, veteran interactions, writing reports, and other duties as assigned. Requires travel to Community Based Outpatient Clinics and others.

Duties

Major duties include, but are not limited to: Serves as the key advisor to service leadership on the evaluation and effectiveness of service programs and operations, personnel management, clinic access, scheduling, and consult management. Provides position management advise and recommendations to health care system managers throughout the facility including providing advice on the distribution of workload among positions and clinics and the processes and steps needed to complete the work. Discusses pertinent issues with operating personnel to determine the impact on new or revised guidance on current operations. Analyzes management techniques, processes, and styles for improving facility-wide organizational effectiveness in the service. Considers all aspects of new or established programs, including statutes, policies, objectives, workload models, resource estimates and utilization, issues, constraints, impacts, and concerns related to other organizational components. Develops major proposals to create or refine existing processes within service programs and clinics throughout health care system with the purpose of meeting national performance measures and productivity targets. Provides leadership with independently developed data and objectively based information for making decisions on the administrative and programmatic aspects of operations and management and advises on potential benefits/uses of process improvement strategies to improve efficiency of programs. Performs budget execution functions to ensure that expenditures are consistent with budget formulation plans. Manages the overall supply needs, services, and material movement for the service. Acts as a Contracting Officer Representative (COR) or Point of Contact (POC) for the service for multiple short and long-term contract(s). Develops new or modified administrative program policies, regulations, goals, or objectives to ensure compliance with regulations. Provides data to support recommendations utilizing analytical techniques. Ensures Veterans Integrated Service Network (VISN) and facility-wide strategic initiatives, performance measures, and monitors are met relating to the delivery of health care (i.e. clinic wait times, clinic flow care coordination, provider continuity, appointment availability, consult management, electronic waitlists), and all other aspects of efficient health care system operations. Performs other related duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 7:30am to 4:00pm, Monday through Friday Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Telework ad hoc (# of days per pay period, subject to 90-day review and supervisor approval. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer (Nursing Operations)/PD123350 and PD123360 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/03/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience (GS-09): You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: With supervisory guidance, performing management surveys to determine programmatic compliance with agency regulations, procedures, sound management practices, and effective utilization of staff; assisting in the implementation of administrative policies and procedures for service-wide areas of responsibility; exercising human resources responsibility, in a developmental capacity, by initiating requests for recruitment, interviewing and selecting employees, and complying with EEO objectives; maintaining accurate and current position descriptions/ functional statements; maintaining procurement and contracting records and preparing procurement requests; with smaller degree of independence, managing the overall supply needs, services, and material movement for the Service; assisting with budget execution functions to ensure that expenditures are consistent with budget formulation plans as the fiscal year progresses; developing as a Contracting Officer Representative for procurement and contracts. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment on their resume. OR, Education (GS-09): Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D., if related. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination (GS-09): Applicants may also combine education and experience to qualify at this level. Only education in excess of the first year of graduate school (18 semester hours) may be used to qualify applicants for the GS-09 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. Specialized Experience (GS-11): You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Exercising human resources responsibility by initiating requests for recruitment, interviewing and selecting employees, and complying with EEO objectives; managing the overall supply needs, services, and material movement for the Service; performing budget execution functions to ensure that expenditures are consistent with budget formulation plans as the fiscal year progresses; serving as Contracting Officer Representative (COR)/ Point of Contact (POC) for procurement and a variety of contracts, including complex, multiple, short-term, and long-term; evaluating proposals for work; analyzing management techniques, processes, and styles for improving facility-wide organizational effectiveness in the Service; planning and assigning work; ensuring compliance with national regulations and directive(s) in administrative operations and implements of administrative policies and procedures for service-wide areas of responsibility; developing major proposals to create or refine existing processes within service programs and clinics throughout health care system with the purpose of meeting national performance measures and productivity targets. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment on their resume. OR, Education (GS-11): Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination (GS-11): Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Masters Degree. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies for this position: Administration and ManagementAnalysis and Problem SolvingCommunicationsComputer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Light lifting (under 15 lbs); Use of fingers; Specific visual requirement: Read typed Chapters; Ability to distinguish basic colors and shades of colors; Hearing (aid permitted). Incumbent may occasionally be exposed to patients who are combative secondary to delirium, dementia, or psychiatric disorders; Emotional and Mental Stability: The incumbent must be a mature, flexible, sensible individual capable of working effectively in stressful situations, able to shift priorities based on work center needs. Must complete annual Employee Health requirements, such as annual TB screening or testing, as a condition of employment. This position requires visual acuity, clear distinctive speech, and manual dexterity. This position requires potentially long periods of continued sitting. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Sheridan VA Medical Center 1898 Fort Road Sheridan, WY 82801 US
• Name: Sergio Ayala
• Phone: 316-685-2221 X50777
• Email: [email protected]