Incumbent serves as the principal office support to Fleet & Family Support Program Installation Director, performing administrative and clerical duties in support of the work of a multi-faceted, moderately complex organization, where there is a system of formal internal procedures and administrative controls.

Duties

Incumbent prepares correspondence, reports, and other documents, ensuring correct grammar, spelling, capitalization, punctuation, and appropriate format in work prepared by self and others. Must exercise continuous attention to the coordination among internal or external work units. The immediate Supervisor directs work through subordinate supervisors who have varying functions, relationships, and customer responsibilities, which place significant demands on the Administrative Assistant position. Maintains tickler system. Screens and priorities correspondence, electronic mail and material prior to distribution for suspense dates, established controls, and follows up on responses. Schedules meetings, appointments, and conferences in accordance with instructions from supervisor. Prepares and distributes agenda and takes notes when directed. Receives visitors and phone calls. Accurately determines nature of request and refers callers or visitors to appropriate staff. Uses a variety of office automation software in support of the organization and mission requirements including but not limited to: -Complete back up of files and database systems -Uses database or spreadsheet software to accurately enter, revise, sort or calculate, and retrieve data for standard reports -Uses graphics software to provide briefs, charts, and graphs for viewgraphs or paper presentations

Requirements

• The employee must satisfactory complete a suitability background check and maybe required to obtain and maintain a security clearance.
• May require the employee to occasionally travel away from the normal duty station.
• Maybe required to work overtime.
• This position required the employee to occasionally drive a motor vehicle. A valid driver’s license is required.

Qualifications

Knowledge of duties, priorities, commitments, policies, and program goals of the staff sufficient to perform assignments such as reviewing publications, directives, and other materials which may affect the division and taking appropriate follow-up actions. Knowledge of substantive programs of the immediate and subordinate organizations as they relate to the clerical and administrative functions of the office. Knowledge of personal computers and current experience with software such as Microsoft Office products including Microsoft Word, Excel and Outlook. Ability to use correspondence rules and regulations to prepare and/or edit written correspondence, ensuring proper use of English grammar, spelling and punctuation Ability to plan and organize work

Contacts

• Address NAVSTA Everett 1103 Hunley RD Bldg 94 Silverdale, WA 98315 US
• Name: Amalia Cagingin
• Phone: 360-396-5003
• Email: [email protected]