Incumbent is Secretary to the Chief of the Nuclear Medicine Service of the Atlanta Veterans Affairs Healthcare System. Provides the Service Chief clerical, secretarial, and procedural support. The Secretary also provides similar support to other Service personnel, as determined by the Chief. As Secretary to the Chief, the incumbent interacts with patients, caretakers, VISN, National VA Leadership, clinical/administrative personnel of other Services, affiliate institutions, and other VA systems.

Duties

Duties of the Secretary include scheduling appointments for the Chief; maintaining a roster of those appointments; and coordinating lectures, conferences, boards, and other related clinical and administrative meetings. Other duties include, but are not limited Schedule and review work activities performed in an office, including reporting and record keeping. Review and direct incoming documentation/inquiries and take personal action when applicable or direct to appropriate staff as needed. Maintain files and reports. Maintain office compliance regarding regulations, policies, and guidelines as established. Enter all reports within an expedient time frame. Maintain calendar for manager, i.e. scheduling appointments. Serve as Service Timekeeper Maintain employee records. Prepare travel arrangements for staff. Perform transcription from dictation cassette tapes or handwritten forms. Receive incoming calls from patients, clients, staff, and others in need of information. Execute and prepare responses to routine correspondence and reports. Take meeting minutes. Perform office automation work on personal computer utilizing multiple programs to complete documentation. Utilize a range of office equipment (i.e., copier, fax, telephone, etc.). Maintain tracking mechanism for reports and action items. Utilize a range of software applications (i.e., Word, Excel, Outlook, etc.) to prepare correspondence, documents and reports. Work Schedule: 8:00 AM - 4:30 PM, Monday - Frida Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD034570 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/12/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Managing calendar(s), scheduling appointments, meetings and conferences for Service/Department/Team Leadership, Assisting with timekeeping functions and maintenance of leave records; experience with requisition and/or acquisition of supplies; generating, editing, or reviewing correspondence, including letters, and reports; organizing and maintaining paper documents and electronic files, and serving as customer service representative/liaison or point of contact for phone, video, and/or in-person interactions. Qualified typist. You will be rated on the following Competencies for this position: Clerical Managers and Organizes Information Communication Computer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Atlanta VA Medical Center 1670 Clairmont Road Decatur, GA 30033 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]