This Program Assistant position is within the Facilities Management Services at the Providence VA Healthcare System, located in Providence, RI. It is full-time at 40 hours per week.

Duties

The position encompasses the entire scope of the requirements associated with the Veterans Health Information Systems and Technology Architecture (VistA) as it relates to Engineering Service in the support of the medical center mission. The incumbent is an integral part of the continuing support provided by Engineering Service to gather, process, edit, transmit and retrieve information related to Engineering Service, and medical center workload documented by the computer system. Duties include, but are not limited to: Reports and discerns problems and related conditions to alleviate unique and recurring problems which require user/programmer interaction; Trains medical center staff when Engineering Service software is utilized, i.e., VistA Electronic Work Orders, Microsoft Office, Microsoft TEAMS, etc; Coordinates with the Chief Engineer and prepares data for electronic submission to VACO all documents required for consideration and award of construction projects; Monitors submission of drawings as dictated by the contract specifications and works as a liaison between the staff engineers and Chief Engineer for securing design and construction scheduling information; Maintains up-to-date contract specifications within the word processing program; Manages and analyzes budget material for Facility Management Service (FMS); and Reconciles all fund control points to provide accurate balances vital to establishing budgetary requirement for the next fiscal year. Work Schedule: Monday-Friday. Hours will be between 7:00am and 5:00pm, exact tour of duty will be discussed during the interview process. Telework: Not authorized. Virtual: This is NOT a virtual position. Position Description/PD#: Program Assistant/PD650-03712-0 Permanent Change of Station (PCS): Not authorized. Financial Disclosure Report: Not required. Notifications: This position is in the Competitive Service. Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is a LIUNA Bargaining Unit position. This position is covered by locality-based comparability pay. Veterans' preference does not apply for internal or other current permanent Federal agency employees.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/10/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You must qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Receives, routes, and prepares various correspondence; Manages supervisor's calendar, resolving scheduling conflicts, and rescheduling appointments as needed; Coordinates quality assurance initiatives to include gathering data/information pertinent to the assignment; Understands and interprets a variety of local, federal and state laws policies, procedures as well as standards and regulations from external accreditation organizations; Provides results to leadership regarding the effectiveness and impact of quality assurance initiatives; Reconciles supply purchases and maintains purchase card documentation. You will be rated on the following Competencies for this position: Administration and ManagementClericalCommunicationComputer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Technical and mental demands are high. The duties performed are of a precise nature and require long periods of concentration. Incumbent performs under stressful conditions caused by deadlines, constant change of demands and needs, and interruptions. Some walking and bending are necessary in the performance of the incumbents' duties. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA Providence Healthcare System 830 Chalkstone Avenue Providence, RI 02908 US
• Name: Samantha Roberts
• Phone: 612-978-6318
• Email: [email protected]