About the Position: The person in this position will serve as the Administrative Support Specialist for a non-clinical care Deputy Command of a major military medical treatment facility. The person will provide a full range of administrative services to the staff within the Deputy Command and will plan, coordinate, and perform a variety of management and administrative functions in support of the Deputy Command in the areas of personnel, budget, administration, and procurement/logistics.

Duties

Serve as a focal point from which administrative documentation is obtained and disseminated. Serve as principal liaison for civilian personnel matters for the department. Serve as liaison for personnel payroll management and utilization. Serve as a facilitator for the Department’s Union Partnership meetings by coordinating invites, reserving meeting rooms, scheduling meetings, preparing meeting agendas, and preparing meeting minutes. Serve as the department’s billing official. Review all incoming administrative directives emanating from local authorities, higher headquarters, separate commands, etc and determine specific implementing action(s) required. Manage the Department’s share drive to maximize efficiency for users. Initiate and/or coordinate personnel actions for recruitment, promotions, status changes, disciplinary actions and separations. Manage time and attendance by monitoring and reviewing overtime, leave usage, and payroll. Assist with development and submittal of fiscal year budget requests. Prepare and/or submit documentation to support requirements to include annual budgetary requirement and Unfinanced Requirement (UFR) documentation submittal resulting from new departmental programs or initiatives. Certify credit card purchases and ensures credit card purchase practices and documentation is in compliance with government, hospital and department policy and procedures.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position is subject to screening and update of required immunizations unless exempted for medical or administrative reasons.
• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Tier 3 security investigation or access for the duration of employment. A background investigation and credit check are required.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. 30 Percent or More Disabled VeteransCurrent Civilian Employees of the Defense Health Agency (DHA)Current Permanent Department of Defense (DoD) Civilian EmployeeDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Spouse Preference (MSP) EligibleVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes utilizing a variety of computer programs to manage and/or track files or records; managing administrative issuances and/or correspondence related documents; developing and/or implementing administrative procedures on application of government issuances/instructions and forms management; resolving discrepancies in administrative policies to ensure compliance; and providing training and/or guidance to multiple departmental staff regarding the process of updating the medical centers policies and procedures. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Human Resources, or Healthcare Administration. (You must attach a copy of your transcripts.) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. (You must attach a copy of your transcripts.) You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementComputer LiteracyManages and Organizes InformationProgram Management Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address JT-DHA-DDAAFG DHA NCR MKT-FT BELVOIR COMM HOS DO NOT MAIL Fort Belvoir, VA 22060 US
• Name: Army Applicant Help Desk