Job opening: Administrative Support Assistant
Salary: $37 696 - 60 703 per year
Published at: Sep 18 2023
Employment Type: Full-time
This position is located at the Pine Ridge Service Unit in Pine Ridge, South Dakota. Purpose of the position is to perform a wide variety of administrative tasks associated with maintaining and supporting the work performed within the Community Health Department. Such work included functions necessary for the efficient management of an office and ranges from correspondence and information control to ordering and tracking equipment, supplies, and services.
Incumbent receives, assesses, routes, or otherwise handles incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication.
Compiles, organizes, and tracks program data which may include statistical information in support of the organization's program operations. Enters pertinent information into a variety of automated tracking systems and maintains program-specific data to track items such as project milestones, progress reports, funding and expenditure data, etc.
Serves as point-of-contact for scheduling meetings for conference rooms. Schedules appointments, coordinates and takes meeting minutes, and/or schedules conferences.
Receives, refers, and interacts with persons within and outside the immediate organizational unit including staff of other Federal organizations, private industry, and the general public. The employee answers questions, resolves problems or issues, and otherwise facilitates organizational business.
Performs a wide variety of administrative tasks required to support the work of the organization. The work may include purchasing supplies, equipment and other materials utilizing prescribed purchasing guidelines and procedures. Follows-up on and tracks expenditures and ensures prompt payment. Performs timekeeping duties for the department.
To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks:
Specialized Experience GS-5: Create correspondence in proper formats utilizing word processing programs; maintain manual and electronic calendars to add, delete or change meetings; serves as a receptionist or point-of-contact for an office; maintaining electronic and hard copy files; inputting data into an automated timekeeping system; input data into an electronic database for procurement of equipment and supplies.
Specialized Experience GS-6: Performs administrative processes such as time keeping; preparing records for processing; scheduling for upper management using electronic calendars; respond to complaints from the public; compile information from a variety of sources to prepare reports; prepare and submit supply requisitions according to established rules.
Specialized Experience GS-7: Distributes documents to new employees; advises new employees on proper completion of documents and reviews documentations before forwarded for approval; Assists department head staff on new policies and procedures; keeping an updated log on personnel actions, recruitment, resignations, terminations and promotions. Assists department on immunization tracking and input into immunization information systems as well as sending recall letters to patients.
Time In Grade
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).
You must meet all qualification requirements within 30 days of the closing date of the announcement.
There are no education requirements.
This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.
Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
- Address Pine Ridge Service Unit
PO Box 1201
E Hwy 18
Pine Ridge, SD 57770
- Name: Joseph Dudley
- Phone: 605-226-7203
- Email: [email protected]