This position is located with the Branch of Quality Management at the Gallup Indian Medical Center in Gallup, New Mexico. The primary purpose of this is position is to perform a variety of administrative tasks associated with maintaining and supporting the work performed within the organization.

Duties

Receives, routes, or otherwise handles incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication. Performs the following duties: tracks controlled correspondence; edits correspondence, letters and reports for spelling and grammar; and develops standard or form letters and replies to inquiries. Performs office automation duties to prepare documents such as correspondence, forms, and reports which can include technical material, graphs and charts. Manages the appointment and meeting schedule for the Director of the organizational unit served, and those of other senior staff members as directed. Serves as point-of-contact for scheduling meetings for conference rooms. Schedules appointments, coordinates meetings, and/or schedules conferences. purchasing supplies and equipment utilizing prescribed purchasing guidelines and procedures; tracking expenditures, establishing and maintaining filing systems; timekeeping functions; and preparing and processing docunents associated with the travel of staff.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-06: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Performs administrative processes such as time keeping; preparing records for processing; scheduling for upper management using electronic calendars; respond to complaints from the public; compile information from a variety of sources to prepare reports; prepare and submit supply requisitions according to established rules. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Gallup Service Unit 516 E Nizhoni Blvd P O Box 1337 Gallup, NM 87301 US
• Name: Navajo Area IHS Human Resources
• Email: [email protected]