The Secretary reports under the organization chart for Deputy Executive Director, of Tennessee Valley Healthcare System (TVHS). This position has various responsibilities, and overall requirements are: computer literacy, organization skills, planning and scheduling skills, time management skills, verbal and written communication skills, quick learning skills, and the ability to apply such skills in a way that increases the effectiveness of the office.

Duties

The incumbent aids with a variety of problems and inquires received in person, telephonically, or by referral from staff throughout the agency. The secretary serves as the primary point of contact for the section, on behalf of the section supervisor. The core duties of this position include but are not limited to:

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/27/2023. You may qualify based on your experience and/or education as described below: SPECIALIZED EXPERIENCE: Applicants must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Specialized experience is defined as: screening calls and visitors to decide to whom the caller/visitor should be referred; proofreading letters or other documents for spelling or typographical errors; maintaining supervisor calendar to schedule meetings, conferences, and appointments; gathering and consolidating data to produce reports and correspondence; reviewing the content of letters or other documents for completeness, correctness, or consistency; processing time and attendance records; maintaining electronic files: utilizing automated systems to maintain records. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR EDUCATION: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 4 years above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college, or university. If you are qualifying on education, transcripts are required. (TRANSCRIPT REQUIRED), OR COMBINATION EXPERIENCE AND EDUCATION: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond high school. Education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. (TRANSCRIPT REQUIRED) You will be rated on the following Competencies for this position: Administration and ManagementClericalCommunicationInterpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. PHYSICAL REQUIREMENTS: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Tennessee Valley HCS - Nashville 1310 24th Avenue South Nashville, TN 37212 US
• Name: Caitlin Clabough
• Phone: 615-267-9199
• Email: [email protected]