The assistant is responsible for organizing, preparing minutes, ,assigning tasks and follow-up of completion of tasks. This requires medical knowledge as the information discussed and reviewed includes medical treatment, medication, medical procedures, findings related to direct medical care and outcomes received in the community.

Duties

Duties include, but are not limited to: Receives all incoming correspondence and routes appropriately. Generates memos, composing and editing letters, reviewing correspondence for accuracy and completeness. Maintaining inventory of office supplies and ordering supplies when appropriate. Must be a qualified typist and understand formatting requirements for any correspondence or policy used by the facility. Tracks action items. Serves as primary time keeper, attendance and leave administrator. Assists with populating databases such as Microsoft Teams, PowerBi, Excel as assigned to support data compilation and collection. Must be able to maintain confidentiality of various documents and reports. VA offers a comprehensive total rewards package: HR Specialist Total Rewards Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant (OA)/PD059840 and PD059840 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/22/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Qualified typist able to perform word and excel processing duties. Receives and routes telephone calls & responds professionally to internal/external correspondence. Composes letters/emails requesting information or required documentation. Ability to perform research using the different software applications. Serve as primary timekeeping, attendance, and leave administrator for the service line. You will be rated on the following Competencies for this position: Administration and ManagementComputer SkillsCustomer ServiceInterpersonal SkillsWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: : The work is primarily sedentary with long periods of sitting at a desk, working with computers daily. Some work may require walking in offices and similar areas for meetings. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite. The work does not require any special physical effort. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Kathryn Kaliszewski
• Phone: (610) 384-7711 X4664
• Email: [email protected]