This position, located within the Northport VA Medical Center, New York, provides management and administrative support in all areas of the organization, personnel, and administration. The Administrative Officer ensures that the day-to-day operations in the Office of the Assistant Director runs smoothly and efficiently through the oversight and management of other Program Support Assistants that support the entire medical center leadership team.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but are not limited to, the following: Conducts studies of workload distribution to ensure fair and equitable distribution for administrative work processes Analyzes and ensures the work productivity of subordinates and ensures their work meets the standards within their practice Serves as approving official for time and leave for clerical support staff and ensures coverage is prearranged Hears and resolves minor complaints Evaluates work of subordinates and recommends performance standards and ratings Effects minor disciplinary measures such as warnings and reprimands, recommending other action in more serious cases Oversees and executes administrative operations for the Medical Center Assistant Director and serves as primary point of contact for the administrative needs of the Assistant and Executive Director Standardizes administrative practices and ensures clerical processes are standardized across all medical center services Monitors, manages, and prepares daily briefings to Assistant and Executive Director on up-to-date issues and concerns with findings and recommendations Tracks and trends action plans Manages a wide variety of correspondence within and outside of the agency Completes reports of surveys using fact-finding and investigative techniques when discrepancies are found Prepares executive leadership agendas Advises on how to resolve problems with workflow, work methods, and procedures Maintains an awareness of available resources (personnel, space, equipment, and money) and advises higher management on distributing these resources Maintains and orders supplies for the Service Serves as Subject Matter Expert in computer software applications Assists management with the use of networks and databases Plans and supports committees, boards, symposia's, or conferences by planning agendas and ensures that appropriate working papers and reports are compete and ready for presentation at meetings Analyzes and interprets data to ensure accurate data entry Creates and maintains effective automated systems to track and trend data Maintains and revises filing systems and is responsible for all forms of record keeping Performs other duties as assigned Work Schedule: Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-10 grade level, you must meet one of the following: Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-9) in the Federal Service that has given you the particular knowledge, skills and abilities required to successfully perform the duties of an Administrative Officer, and that is typically in or related to the work of the position to be filled. Specialized experience is experience providing a variety of management services essential to the direction and operation of a department or organization pertaining to budget/fiscal management; human resources/personnel management; purchasing/supply management; performing administrative functions to analyze and evaluate the efficiency and effectiveness of procedures/processes, improvement and timeliness of work operations, accuracy of written communications (e.g., grammar, punctuation, spelling, attachments, etc.). NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. ~OR~ Education: Possess two and a half (2.5) years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree or LL.M., if related. Such education must demonstrate the knowledge, skills and abilities necessary to do the work of the Administrative Officer position. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ Combination: Equivalent combination of successfully completed graduate level education and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills and abilities necessary to do the work of the Administrative Officer position and must have been obtained in an accredited college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: CommunicationInterpersonal SkillsLearningPlanning and Evaluating IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work done is sedentary. Typically, employee sits comfortably to perform the work. However, there is some walking, standing, bending, and carrying of light items such as papers, supplies, or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Northport VA Medical Center 79 Middleville Road Building 200 Northport, NY 11768 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]