This position serves as an executive assistant to the Associate Chief of Staff for Operative Care, Miami VA Healthcare System, Miami, Florida. The Operative Care Service consists of 17 Sections that includes the following: General Surgery, Wound Care, Cardiac Surgery, Otorhinolaryngology, Gynecology, Neurosurgery, Ophthalmology, Optometry, Hand/ Plastics, Podiatry, Proctology, Thoracic Surgery, Urology, Vascular, and services such as Anesthesia and Dental.

Duties

Responsible for organizing the Operative Care Service and delegating activities under the supervision of the Associate Chief of Staff for Operative Care in the most efficient manner to further the goals of the Service. Develops both long and short range policies and plans for the Operative Care Service by coordinating data and other input for the service as appropriate, utilizing specialized knowledge of the healthcare industry to incorporate complex and often conflicting information into an organized plan. Provides formative planning direction, manage and coordinates all administrative aspects, and develops and implements policies and procedures for Operative Care. que quality and productivity programs as necessary. Monitor, review and make adjustments as needed to clinic profiles. Monitor consults to ensure consults are being addressed timely by the service subspecialties. Ensure documentation and appropriate follow-up for all quality-related issues within the service. Maintain a system for ensuring that all the required information for credentialing privileging and/or scopes of practice for employees with OperativeCare Service are kept up to date. Required coordination between the clinical staff, clerical staff, the credentialing office, and other facilities to matters. Serves as the Funds Control Manager and maintains an awareness of needs and available resources, and makes recommendation to the Associate Chief of Staff for Operative Care and Medical Center management regarding needs, distribution, and redistribution of resources. The incumbentpossesses full authority for fund control points within Operative Care Service. The incumbent gathers and analyzes budget needs of the service and supervises all Phases of budgeting withinadministrative requirements. Leads in administering clinical programs under the Associate Chief of Staff for Operative Care concerning such matters of equal opportunity, merit promotion, labor management relations, and positions management. Responsible for personnel administration including knowledge of personnel operations including development of position descriptions, position classification, grievance, procedures, performance standards, and disciplinary actions. Certifies position descriptions under the Associate Chief of Staff for Operative Care annually, and makes changes as required to maintain accuracy and relevance to position duties and responsibilities. In collaborations with Human Resources and the Medical Staff Office, coordinates recruitment efforts for Operative Care Service clinical providers and other direct reports to the Associate Chief of Staff for Operative Care. Ensures all documents are submitted correctly and timely. Leads interview panels, develops competency based interview formats, and analyzes candidate qualifications for recommendations to Associate Chief of Staff for Operative Care. Ensures that all programs under the leadership of the Associate Chief of Staff for Operative Care follow appropriate Equal Employment Opportunity policies and program activities. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: MONDAY-FRIDAY, 8:00AM-4:30PM Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD546-07818-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/15/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Carefully read the following descriptions of the required specialized experience for the position. Your resume must support your response. Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least the GS-11 grade level in the Federal Service. Specialized experience Examples of specialized experience would typically include, but are not limited to: Responsible for organizing the Operative Care Service and delegating activities under the supervision of the Associate Chief of Staff for Operative Care in the most efficient manner to further the goals of the Service. Develops both long and short range policies and plans for the Operative Care Service by coordinating data and other input for the service as appropriate, utilizing specialized knowledge of the healthcare industry to incorporate complex and often conflicting information into an organized plan. Provides formative planning direction, manage and coordinates all administrative aspects, and develops and implements policies and procedures for Operative Care. Defines the goals to be met, envisions alternative solutions, recommends a course of action, and implements the alternative chosen. Develops and monitors workload data and participates in the analysis and interpretation of workload and other data used in resource planning. Prepares reports and conducts management studies and surveys as needed. Evaluations may result in statistical and narrative information for the improvement of patient care and operations within the service and medical center. The incumbent will help the Associate Chief of Staff for Operative Care coordinates processes of internal review, quality, and productivityinitiatives for the service, developing complex and/or unique quality and productivity programs as necessary. Monitor, review and make adjustments as needed to clinic profiles. Monitor consults to ensure consults are being addressed timely by the service subspecialties. Ensure documentation and appropriate follow-up for all quality-related issues within the service. Maintain a system for ensuring that all the required information for credentialing privileging and/or scopes of practice for employees with OperativeCare Service are kept up to date. Required coordination between the clinical staff, clerical staff, the credentialing office, and other facilities to ensure timely and accurate submission of documents. Ensures compliance with established safety policies of the medical center, ensures that service personnel receive the appropriate safety training. Serve as the immediate supervisor for administrative staff assigned by the Associate Chief of Staff for Operative Care. Approve official for leave and timecards of assigned staff assuring they are complete accurately and in a timely manner. Responsible for developing performance standards and writing positions of assigned Operative Care Service staff in addition to conducting performance appraisals and recommending performance awards. Coordinate administratively all personnel-related activities of assigned staff throughout the Operative Care Service, whether clerical or technical,and serve as a resource person for all group practices on personnel related matters. Serves as the Funds Control Manager and maintains an awareness of needs and available resources, and makes recommendation to the Associate Chief of Staff for Operative Care and Medical Center management regarding needs, distribution, and redistribution of resources. The incumbentpossesses full authority for fund control points within Operative Care Service. The incumbent gathers and analyzes budget needs of the service and supervises all Phases of budgeting withinadministrative requirements. Leads in administering clinical programs under the Associate Chief of Staff for Operative Care concerning such matters of equal opportunity, merit promotion, labor management relations, and positions management. Responsible for personnel administration including knowledge of personnel operations including development of position descriptions, position classification, grievance, procedures, performance standards, and disciplinary actions. Certifies position descriptions under the Associate Chief of Staff for Operative Care annually, and makes changes asrequired to maintain accuracy and relevance to position duties and responsibilities. In collaborations with Human Resources and the Medical Staff Office, coordinates recruitment efforts for Operative Care Service clinical providers andother direct reports to the Associate Chief of Staff for Operative Care. Ensures all documents are submitted correctly and timely. Leads interview panels, develops competency based interview formats, and analyzes candidate qualifications for recommendations to Associate Chief of Staff for Operative Care. Ensures that all programs under the leadership of the Associate Chief of Staff for Operative Care follow appropriate Equal Employment Opportunity policies and program activities. You will be rated on the following Competencies for this position: Administration and ManagementManages and Organizes InformationPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some light physical effort may be required. May require occasional travel to the outpatient clinic or CBOC's where primary and specialty care are delivered. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: Miguel Viera-Rodriguez
• Phone: 787-641-7582
• Email: [email protected]