About the Position: This is an Administrative Support Assistant position with the U.S. Army Corps of Engineers, Northwestern Division (NWD), Omaha District, Construction Division.

Duties

Maintains accurate time and attendance records and accurately inputs the data into the automated processing system in a timely fashion. Ensures all direct and indirect charge labor codes are properly applied and do not exceed the allotted amount at the time of recording. Prepares correspondence, as required by Civilian Personnel Advisory Center (CPAC) and Customer Service Representatives (CSR), for all leave requests (e.g., donated leave, advanced sick leave). Reconciles discrepancies in leave and overtime payment and coordinates with Finance/Accounting and the CPAC as necessary. Analyzes and evaluates the latest policies and regulations, in regards to administration, and determines the proper dissemination/application. Backup for maintaining property book records and conducts physical inventory as necessary. Coordinates all training for branch personnel with Training Division Personnel and disseminates information on new fiscal year training opportunities. Facilitates processing and approvals for training, travel orders and travel vouchers. Monitors, follows-up, and identifies and resolves problems or issues related to orders or vouchers. Prepares documents to order goods, supplies, and/or services for various operations. Tracks procurement and other funds, obligating transactions through the computerized financial management system in compliance with standard District accounting processes to ensure integrity of fiscal records. Receives visitors and phone calls, personally provides information requested or directs to staff members those contacts that require attention or action. Maintains correspondence, travel related files as prescribed by regulation; maintains regulations, policies and procedures; orders.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Incumbent must be proficient in typing. Position requires incumbent to be able to type at least 40 words per minute (WPM) with 3 or fewer errors.
• Incumbent may be required to travel/perform Temporary Duty (TDY) 5% of the time.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Interagency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Spouse Preference (MSP) EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and or/experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Proficiency Required:This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. GS-06 Specialized Experience: One year of specialized experience which includes: 1) Performing administrative support functions such as timekeeping; AND 2) Drafting correspondence or other administrative reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as [insert applicable field(s) of study]. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages. Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). GS-07 Specialized Experience: One year of specialized experience which includes 1) Performing administrative support functions such as timekeeping; AND 2) Drafting correspondence or other administrative reports; AND 3) Initiating personnel actions in an automated system. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as [insert applicable field(s) of study]. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address RH-W07106 US ARMY ENGINEER DISTRICT-OMAHA DO NOT MAIL Omaha, NE 68102 US
• Name: Army Applicant Help Desk