Job opening: Administrative Support Assistant (OA)
Salary: $44 777 - 58 207 per year
Published at: Sep 01 2023
Employment Type: Full-time
The incumbent is responsible for providing a broad range of administrative assistance in support of the management team in Patient Care Services. The incumbent serves as a resource person, responsible for providing administrative assistance and coordination in the development, implementation, evaluation, interpretation, revision, and when necessary, corrective action of many applicable administrative functions, activities, operations and programs for which Chief Nurses are responsible.
This position is located in Patient Care Services - Perioperative Care
Major Duties Include (but not limited to):
Collects, maintains, and summarizes data and prepares a variety of monthly, quarterly and annual reports and logs.
Responsibility for coordinating and maintaining records and documentation of all continuing education programs, in-service education and mandatory training.
Responsible for inspecting/auditing competency files.
Prepares a variety of materials including meeting minutes, letters, memorandums, and policies, disciplinary actions, education requests.
Assists with canteen orders, medical media printing, and organization of various events.
Prepares minutes and memorandums.
Prepares requests (key, space, furniture, etc.), processes PIV requests.
Work Schedule: 7:30am - 4pm Monday to Friday
Telework: Not Available
Position Description/PD#: Administrative Support Assistant (OA)/PD02760A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
Physical Requirements: Work is mostly sedentary; however, some walking, bending, stooping, minor lifting of office equipment and supplies will be required.
- You must be a U.S. citizen to apply for this job
- Subject to a background/suitability investigation
- Designated and/or random drug testing may be required
- May serve a probationary period
- Selective Service Registration is required for males born after 12/31/1959
- A complete application package; Resume, Transcripts, etc.
- Selected applicants will be required to complete an online onboarding process
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/11/2023.
GS-06 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
In addition to meeting experience, applicants for these positions must show possession of the following skill:
40 words per minute typing speed
GS-06 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Creates and maintains variety of records, both electronic and hard copy file system.
Inspects and audits competency files.
Collects, aggregates, and shares data on administrative measures.
Maintains time and attendance records.
Assists with administrative functions with on/off boarding of service employees.
Note: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Verbiage displayed on your resume or application must contain your own words. You may refer to the specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received that copied verbatim from the announcement will be evaluated and may be reviewed as falsifying your experience or application.
You will be rated on the following Competencies for this position:
Attention to DetailClericalCustomer Service (Clerical/Technical)
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
There is no educational substitution at this grade level.
- Address West Palm Beach VA Medical Center
7305 North Military Trail
West Palm Beach, FL 33410
- Name: Michael Markham
- Phone: 254-661-3448
- Email: [email protected]