This Motor Vehicle Operator Supervisor position is located at the Manchester VA Medical Center in Manchester, New Hampshire, under the general supervision of the Deputy Chief of Facilities Management Services(FMS). Incumbent is the supervisor of Grounds, Transportation, Fleet Management, including Fleet Card Management, and Signage.

Duties

Duties include, but are not limited to: Maintains oversight of transportation and grounds programs, ensuring the Medical Center patients using Manchester's shuttle system are transported to other Medical Centers in the safest possible manner; deliveries/pickups are made daily to internal customers as necessary; and the Medical Centers grounds are maintained in a safe and aesthetically pleasing state at all times. Coordinates all snow removal activities including supervision of laborers, grounds employees, and any volunteers. Oversees all maintenance and repair aspects of Grounds and Transportation equipment including, but not limited to repair, maintenance, and preventive maintenance inspection. Manages all leased GSA a well as Medical Center owned vehicles. Maintains vehicles, processes monthly mileage reports, and performs safety checks of the vehicles. Ensures all vehicles are utilized appropriately and all usage is tracked accurately. Nature of Supervisory Responsibility Planning Establishes training programs and schedules for new employees when new procedures are being introduced. Conducts a comprehensive training program designed to correct deficiencies and enhance skills of all subordinates. Initiates, establishes, and adjusts workloads to eliminate uneconomical peeks and valleys. Reviews cost of operation, corrects deficiencies, maintains balance between workload and equipment in use, develops master schedules, studies, recommends improvements, notes complaints, maintains inter/intra service relationships by acting upon them promptly and appropriately. Works closely with the Travel Clerk to ensure that staffing is sufficient to support the needs of the shuttle program. Develops and conducts program reviews which results in identification of needs and a realistic plan for improving the program. Assures and carries out responsibilities for personal, supply, and records. Work Direction Explains work requirements to subordinates, evaluates work in progress, initiates and recommends corrective action/measures as required. Incumbent plans work assignments to ensure a variety of jobs are accomplished on a daily basis. These include shuttle service to Boston, mail runs, grounds maintenance (mowing/snow removal/etc.) and delivery and pick up of goods, equipment and furnishings to various CBOCs and other off station sites. Implements management programs and policies, including safety, suggestions, cost reductions, equal employment opportunity, merit promotion, labor management policy, etc. Appraises performance of subordinates, recommends promotion, incentive awards, and other actions. Administration Establishes priorities, staffing guidelines and requirements to satisfy program needs. Assures assignment of duties is commensurate with skills, realistic scheduling, and equal distribution of workload. Displays a thorough knowledge of labor management procedures, equal opportunities policies, and employee evaluations and counseling methods. Incumbent is knowledgeable of the Master Agreement between Veterans Affairs and the Union. Investigates, directs, Impacts, recommends, and finalizes employees: Report of Contact, Letter of Counseling, Disciplinary Actions, and appropriate timekeeping charges. Work Schedule: Monday - Friday, 7:00 a.m. - 3:30 p.m. EST Driving Required: Yes Position Description Title/PD#: Motor Vehicle Operator Supervisor (Grounds and Transportation Section)/PD608-03687-O Critical Skills Incentive (CSI): Not Approved Relocation/Recruitment Incentives: Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/21/2023. EXPERIENCE: A specific length of training and experience is not required, but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge, skills, and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume. Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards. SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element, which usually appears as question 1 in the on-line questionnaire. Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated. The potential eligibles are then rated against the remainder of the Job Elements: Ability To Do The Work Of The Position Without More Than Normal Supervision (Screen-out Element) Ability To Lead Or Supervise (Screen-out Element) Operation of Motor Vehicles Work Practices (includes keeping things neat, clean, and in order) Ability To Interpret Instructions, Specifications, etc. (related to mobile equipment operation) Ability to Drive Safely (Motor Vehicles) Ability To Operate Safely (Non-Motor Vehicle) Reliability and Dependability as a Motor Vehicle Operator Supervisor Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements/Working Conditions: The employee exerts moderate physical effort in operating, turning, backing, and controlling vehicles which carry heavy loads and a large number of people. Vehicles are operated in all types of traffic and weather conditions on public roads and there is exposure to the danger of serious accidents. The employee drives in heavy traffic and at highway speeds over complicated road and interchange system. Scope of Work Operations Supervised The purpose of the work is to plan and carry out programs that are designed to meet the medical centers needs for Grounds, Transportation, Fleet, and signage management. Functions as Supervisor for Grounds and Transportation Crew Grounds: a. Identifies grounds condition, areas for improvement and jobs to be done. b. Trains Grounds staff in safe and proper use, safety inspections and basic maintenance of motor vehicles equipment and tools used in the service of grounds maintenance. c. Will oversee the operation of power equipment, snowplows, salt spreaders, and other specialized equipment. d. Maintains a record of training materials, manuals, policies and procedures. e. Must have sound judgement, the ability to identify work to be done, and assign staff as needed to cover daily requirements effectively. f. Works with Chief, FMS to identify equipment, tools, materials and services required to meet the needs of the department, procure cost estimates and other information needed to justify needs and requests. g. Oversees snow removal duties as necessary to maintain emergency access to the facility. Transportation: a. Assigns appropriate staff and vehicles to perform all VA transport requests. b. Trains transport staff in safe and proper use, safety inspections and basic maintenance of motor vehicles, equipment, and tools used in the service of Transportation. c. Performs minor maintenance on all vehicles and equipment assigned. d. Will maneuver vehicles over improved or unimproved roads, highways, through congested traffic in major cities, transporting patients to other medical facilities and/or picking up or delivering materials, supplies, and equipment. e. Assigns appropriate staff and vehicles to do daily mail, trash, bank, and supply and purchase order pickups and deliveries to local vendors and/or other facilities as required. f. Assigns drivers to vehicles; from sedans, station wagons, wheelchair vans, 4-wheel drive, 1 ton pickup trucks, dump truck with GVW of less than 26,000 transporting materials and other items as needed. Fleet: a. Acts as the fleet manager and assists other Grounds and Transportation staff in cleaning vehicles following service policies especially after using for transporting patients. b. Keeps all vehicles and equipment in safe, proper operating condition. Scheduling maintenance and repair appointments, delivery and pick up of vehicles and record keeping of appointments and costs associated with vehicles and equipment. Signage: a. Ordering all materials utilized in the signage program. b. Operation of the sign making machine to produce directional and identification signs.

Education

This job does not have an education qualification requirement.

Contacts

• Address Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104 US
• Name: Jonathan Montgomery
• Phone: 734-905-2529
• Email: [email protected]