PLEASE NOTE: This announcement is limited to the first 50 applicants. The announcement will close on the date indicated, or the date 50 applications are received, whichever occurs first.

Duties

The incumbent serves as the Administrative Support Assistant and confidential secretary to the Senior Strategic Business Partner (SSBP). The duties of the position include, but are not limited to: Organizing and maintaining efficient office operations and assisting the Senior Strategic Business Partner with the management and functionality of the Strategic Business Unit including the management of human resources, facilities, space, workload and public relations for the unit. Reviews all work coming into the unit, determines the items which require action, establishes time frames for accomplishment and makes a tentative staff assignment. Develops administrative policies and procedures related to the administration and operation of HR programs and coordinates compliance. Participates in short- and long-range planning for HR programs. Serves as a major liaison between the SSBP and all clinical and administrative services and is responsible for working closely with multiple health care disciplines to achieve performance and customer-service standards. Maintains subject-matter files and records that relate to the work of the unit. Schedules appointments and makes arrangements for time, participants, and location of meeting in accordance with instructions from the supervisor. Responsible for unit staff meeting minutes and agenda. Performs timekeeping functions for the unit and trains alternates as necessary. Reviewing of all outgoing reports and correspondence requiring the signature of the SSBP or of any higher-level management official. Coordinates need for new and replacement equipment and supplies, researching sources and developing justification for new and additional equipment. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday: 7:30 am - 4:00 pm CST Virtual: This is NOT a virtual/remote position Telework: Ad-hoc telework maybe available at the supervisors discretion Compressed Schedule: Not available Position Description/PD#: Administrative Support Assistant/PD01389S Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/06/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. GS-06: You must have served 52 weeks at the GS-05 The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: GS-06 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Independently plans and carries out the assignments in conformance with accepted policies and practices; Adheres to instructions, policies, and guidelines in exercising judgment to resolve commonly encountered work problems and deviations; Brings controversial information or findings to the supervisor's attention for direction. You will be rated on the following Competencies for this position: Administration and ManagementClericalCommunicationCustomer Service (Clerical/Technical)Flexibility Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, driving an automobile, carrying of light items such a paper, books, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VHA VISN 16 Human Resources 715 S. PEAR ORCHARD ROAD PLAZA 1 RIDGELAND, MS 39157-4807 US
• Name: Hannah Schleich
• Phone: 562-583-7867
• Email: [email protected]