About the Position: This position serves as Executive Assistant, key advisor, and principal staff member to the Chief, Planning, Programs, and Project Delivery Division (P3D2) regarding personnel management, budget, procurement, and other administrative matters. This position is open to current permanent Army employees. May be filled as a temporary promotion, reassignment, or change to lower grade by a current permanent Army employee, which may be extended up to a maximum of five years.

Duties

Serves as Administrative Officer providing management with objectively based information for making decisions on the management, administrative, and personnel aspects of the organization. As key advisor and principal staff member, provides accurate interpretation and guidance concerning the latest changes in administrative regulations and procedures. Maintains internal suspense for the submission of required employee and position actions such as performance appraisals, and follows through with responsible supervisors and individuals to assure that deadlines are met. Coordinates personnel actions and serves as liaison with CPAC and the Resource Management Office to resolve personnel/payroll related issues and problems. Advises personnel on a variety of procedural and policy matters pertaining to such personnel functions as recruitment, employee/management relations, employee entitlement, and awards. Plans and completes special projects and assignments such as fact-finding on unusual proposed personnel actions, developing structural packages, and overseeing Division performance management and awards activities. Performs, provides, obtains, and/or advises on a variety of management services essential to the direction and efficient operation of the organization. Evaluates and analyzes procedures and policies to improve the efficiency and effectiveness of the organization through knowledge of the mission, organization, and work processes. Coordinates and maintain employee training records.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Civilian Employees of the Organization In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience for GS-09: One Year of specialized experience equivalent to the GS-07 grade level in the Federal service which includes: responsibility for the execution of Administrative Programs to include: personnel management, procurement, property accountability, and budget. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Business Management, or other related field of study. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. Specialized Experience for GS-11: One Year of specialized experience equivalent to the GS-09 grade level in the Federal service which includes: responsibility for the execution of Administrative Programs to include: personnel management, procurement, property accountability, and budget. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business or Business Management. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: AccountabilityAdministration and ManagementOral CommunicationSelf ManagementTeamwork Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent. For GS-09: 52 weeks of federal service at the next lower grade or equivalent ( GS-07) For GS-11: 52 weeks of federal service at the next lower grade or equivalent ( GS-09)

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address GJ-APF-W2SM06 US ARMY ENGINEER DISTRICT, CHICAGO DO NOT MAIL Louisville, KY 40201 US
• Name: Army Applicant Help Desk