The Administrative Officer (Chief, Support Services Division) directs a broad and multifaceted program of services and management programs in the Chicago Regional Office. The Chief plans, manages and evaluates the administrative and finance sections through subordinate supervisors.

Duties

Keeps the Director and Assistant Directors informed on matters that affect the station or require attention; Gives advice and recommendations on the administrative feasibility of operating plans, suggestions, and proposals; Reviews existing support services programs and recommends modifications for improvement as needed; Develops, recommends and implements a variety of programs, the failure of which would have extreme adverse impact on the overall operating capacity of the office serviced; Presents regular briefings to the Director and/or Assistant Directors, providing workload status, progress on projects, and making upper management aware of all issues or problems with which he/she should be acquainted or must become involved; Conducts detailed studies and analysis of organizational functions and work processes during all phases of RO activities and provides appropriate recommendations; Oversees the financial and budgetary operations through the subordinate supervisor and is responsible for coordinating and managing the exchange of information between the Finance staff, the Director's Office and the operating divisions; Acts in an advisory capacity to the Director and/or Assistant Directors relative to availability of funds for personnel additions, procurement of equipment and significant expenditures for contractual services; Serves as Personal Identity Verification (PIV) Official who manages the PIV issuance process at the Regional Office and is responsible for the total scope of the chain trust of the process. Assign to and review work of subordinates, train and work effectively with subordinates from a variety of backgrounds and with different levels/areas of training; Accomplish the quality and quantity of work expected within set limits of cost and time; Plan own work and carry out assignments effectively; Communicate with others effectively both orally and in writing in working out solutions to problems or questions relating to the work; Understand and further management goals as these affect day-to-day work operations; and Develop improvements in, or design new work methods and procedures.

Requirements

• You must be a U.S. citizen to apply for this job
• Selectees are subject to a background/suitability investigation
• Selective Service registration is required for males born after 12/31/1959
• A probationary period may be required for employees and supervisors
• Financial Disclosure Report: Selectee will be required to complete a Confidential Financial Disclosure Report, OGE-450, prior to entering on duty and annually thereafter.

Qualifications

Specialized Experience: To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. PLEASE NOTE: To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (An award or general adjustment SF-50 does NOT meet this requirement). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel Management's group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found here. GS-13 To qualify, applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-12) in the normal line of progression for the occupation in the organization. Specialized experience is defined as work that involves experience in a multifaceted program of services, management programs, and budget/fiscal and administrative operations for a large Federal office. Experience must demonstrate all of the following: Preparing administrative study findings, recommendations, plans, and reports; Providing advice on programs and procedures pertaining to facilities, budgets, security, safety, and other administrative program functions; Presenting position papers and technical presentations to top management or the public involving administrative program issues; Conducting independent evaluations of administrative functions; and Preparing and monitoring complex budgets and resolving financial management issues. Candidates must also have demonstrated in their work experience or training that they possess, or have the potential to develop, the qualities to successfully supervise subordinates and to operate and manage a successful program operation to include making and/or approving selections and promotions; preparing performance ratings and awards; making decisions on non-routine training needs, training requests, extensive overtime and employee travel. Supervisory/Managerial Abilities Candidates must also demonstrate experience or training they possess, or have the potential to develop, the qualities of successful supervision as follows: - Assign to and review work of subordinates, train and work effectively with subordinates from a variety of backgrounds and with different levels/areas of training; - Accomplish the quality and quantity of work expected within set limits of cost and time; - Plan own work and carry out assignments effectively; - Communicate with others effectively both orally and in writing in working out solutions to problems or questions relating to the work; - Understand and further management goals as these affect day-to-day work operations; and - Develop improvements in, or design new work methods and procedures. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Supervisory Probationary Period: This is a supervisory/managerial position. If appointed to this position, you must serve a one-year probationary period, unless you have already completed one as a supervisor or manager.

Education

There is no educational substitution for the GS-13 level.

Contacts

• Address Chicago Regional Benefit Office 2122 W Taylor St Chicago, IL 60612 US
• Name: Krystle Gibson
• Email: [email protected]