The incumbent serves as the Administrative Officer for the Medical Care Service Line (MCSL) at the Salem VA Medical Center (VAMC) and as such directs and coordinates the administrative, operational, and planning activities within the service with final authority resting with the Chief. Incumbent manages and coordinates all administrative aspects of the Service.

Duties

Duties include but are not limited to: Provide administrative management and function as an advisor to the Chief, MCSL on administrative issues related to healthcare delivery and implementation of clinical programs Strategic planning; creating and maintaining statistical data for decision-making purpose; developing and monitoring cost effective programs; developing policies as appropriate and developing methods and tools to scientifically evaluate program activities and effectiveness Coordinates activities, performs analytical trending and evaluative work associated with service departments Maintains confidentiality of all office matters and executes discretion in the release of all information Responsible for developing both long and short-range policies and plans for the organization by coordinating the medical administration needs Responsible for the development and implementation of policies and procedures for the Service Gathers and analyzes budget needs of the Service Line preparing annual and cyclic documents, supervises all phases of budgeting, and maintains authority for fund control points Responsible for formulation and execution of annual budget including salaries, travel, supplies, equipment and all other general operating expenses Develops monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels Administers space and equipment programs Manages service line procurement and contracting which includes initiating procurement requests, preparing statements of work, serving on acquisition team, participating in source selection process, serving as a COTR, and/or maintaining service line procurement and contracting records Represents management at labor management meetings, provides information, and resolves conflicts and /or problems that may arise and assures management officials are familiar with the negotiated agreement Listens to problems and concerns of Medical Center employees and helps when possible or secures advice from Personnel Services Acts as the liaison with the Human Resources Office concerning personnel-related matters Coordinates and participates in disciplinary actions and responds to appeals and grievances Provides for full administration of reporting, evaluation, and fee requirements associated with the Accreditation of the organization and establishes procedures to meet unusual or unique standards

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09 or equivalent. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience GS-11: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Skill in applying analytical and evaluative methods and techniques to issues or studies of the efficiency and effectiveness of program operations and substantive administrative support functions (internal activities or functions such as supply, budget, procurement, or personnel which serve to facilitate operations). Ability to develop new or modified work methods, organizational structures, records and files, management processes, staffing patterns, procedures for administering program services, guidelines and procedures, and automating work processes for the conduct of administrative support functions or program operations. Skill in the use of computer equipment with a wide variety of software OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a master's degree. You will be rated on the following Competencies for this position:Analytical ReasoningCommunicationsComputer SkillsDatabase Management Systems Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Salem VA Medical Center 1970 Roanoke Boulevard Salem, VA 24153 US
• Name: April Hammond
• Phone: 2023822310
• Email: [email protected]