The position of Executive Assistant (Health Systems Specialist) is in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Patient Care Services (PCS), Office of Biosurveillance, Washington, DC. The Office of Biosurveillance provides effective, integrated capabilities, consisting of advisory, liaison, oversight and planning and preparedness for an integrated approach to policy formulation.

Duties

The Incumbent performs the following major duties and responsibilities: Coordinates VA's fourth mission ( improve the nation's preparedness for response to war, terrorism, national emergencies, and natural disasters) assignments and performs other related duties as assigned. Leads and facilitates initiative-based projects of short- and intermediate-term projects in this domain. Responsible for directing, managing, and/or performing all aspects of assigned projects. Establishes and sustains cooperative relations with other resources in VA/VHA and across integral Department, Agency, or regulatory bodies. Develops and facilitates policies, guidance, standard operating procures and manages processes, and operations as appropriate. Assists in developing policy planning and preparedness initiatives in the case of adverse biological events. Oversees executive review of correspondence in assigned area requiring concurrence and/or signature of the Director. Tracks and trends all assignments within the Biosurveillance portfolio in order to ensure adherence to timelines and achievement of designated deliverables. Coordinates assigned projects with program support assistants to ensure collaboration and intra/inter-office communication. Participates in and attends various senior management meetings related to Biosurveillance. Leads high-level projects and ensures completion of associated activities, including, initiatives or proactive responses to VA/VHA strategic goals and concerns raised in Congressional settings. Encourages sustainable approaches to program improvement, at all levels, to engage in individuals and ideas in the program strengthening process. Work Schedule: Monday - Friday :7:30- 4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD700720 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/11/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You will qualify based on your experience and Individual Occupational Requirements as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: .Mastery of specialized knowledge of health care principles, theories and practices related to management of healthcare delivery systems, including budgeting, planning, and administration in order to analyst and evaluate broad and complex problems in this industry and recommend solutions. AND, In order to meet the basic requirement of the Health System Administration, 0671 Occupational series, you must possess meet the Individual Occupational Requirement (IOR) An undergraduate or graduate level degree with a Major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration, OR Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency; and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. You will be rated on the following Competencies for this position: Project Management: Applies principles, methods, or tools for developing, scheduling, coordinating, monitoring, evaluating, and managing projects and resources, including technical performance. Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Communications: Effectively expresses information to multiple audiences through clear, convincing oral and written communications; demonstrates logical thinking when describing facts and concepts, and shapes communications to meet the needs of a specific audience; actively listens to others and demonstrates understanding of their comments and/or questions. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary and requires no special physical demands. It may involve some walking, standing, bending, or carrying of light items. No special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

A transcript can be submitted with your application if you are basing all or part of your qualifications on meeting the Individual Occupational Requirements major studies.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VSHO - Patient Care Services 2402 Wildwood Ave Suite 301 Sherwood, AR 72120 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]