This position, Administrative Support Specialist, serves as the principal administrative, technical, and clerical support for Office of the Chief Financial Officer (OCFO), Finance Branch. The principal objective of the Finance branch is to provide Agency-wide central accounting and financial management services to the Agency.

Duties

THIS IS A USAHIRE ANNOUNCEMENT. ALL APPLICANTS WILL BE REQUIRED TO COMPLETE ASSESSMENT QUESTIONNAIRES THROUGH OPM USAHIRE COMPETENCY ASSESSMENT SYSTEM. APPLICANTS ARE ENCOURAGED TO READ THE ENTIRE ANNOUNCEMENT FOR INSTRUCTIONS UNDER SECTIONS 'HOW TO APPLY' AND 'HOW YOU WILL BE EVALUATED". As a Administrative Support Specialist GS-0301-11, your typical work assignments may include: Serving as a SharePoint administrator for Finance to ensure that the configuration management protocols are managed on the Finance Branch site. Establishing, reviews, and updates complex administrative/office procedures and guidelines. Identifies potential administrative support issues and develops effective recommended solutions. Serving as office manager with responsibility for coordinating several administrative activities, including coordinating and tracking non-federal source travel reimbursements. Managing the supplies and equipment for the OCFO and ensures sufficient inventory is maintained within the office. Determines the appropriate purchasing process based on the item(s) requested. Preparing correspondence and other material in reply to general inquiries made to the Finance Branch independently. Reviewing correspondence and documents prepared for signature of or requiring coordination by the Finance Director for conformance with regulations, grammar, format, and special policies of the Agency.

Requirements

• U. S. Citizenship Required.
• Males born after 12/31/1959 must be registered for Selective Service.
• Relocation expenses are not authorized.
• May be subject to a background investigation prior to appointment.
• This position is not part of the bargaining unit.
• A one-year probationary period may be required.
• This is not a virtual (remote) position.
• Submit complete application and resume online by 11:59 PM EST on the closing date.

Qualifications

All qualifications and eligibility requirements must be met by the closing date of the announcement. The Ideal Candidate The ideal candidate for the Administrative Support Specialist position has strong organizational, multitasking, and detailed oriented skills. The candidate also has knowledge in computer software such as Microsoft Office Suites (Word, Excel, PowerPoint, etc.,), experience with office procedures, time and attendance, payroll, excellent interpersonal, writing, and communication skills. SPECIALIZED EXPERIENCE Applicant must have one year of specialized experience equivalent to the GS-9 grade level that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the GS-11, Administrative Support Specialist, and that is typically related to the work of the position to be filled. Specialized experience includes: Experience preparing a variety of correspondence including letters, reports, charts, statistics, and tables; Experience managing time and attendance, payroll systems and/or employee tracking systems; Experience Establishing, reviewing, and/or updating administrative/office procedures and guidelines; and Experience coordinating travel management and/or vendor management systems and providing resolutions to users. This experience must be fully supported and articulated in your resume to receive consideration. Please do not cut and paste the position description, specialized experience, or occupational assessment questionnaire from this announcement into your resume, as this will not be considered a demonstration of your qualifications for this position. OR Education: Ph.D. or equivalent graduate degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related from an accredited college or university. (Note: You must attach a copy of your transcripts.) OR Combination: You may qualify by a combination of experience and education. To combine education and experience, the total percentage of experience at the required grade level compared to the experience requirement, as well as the percentage of completed education compared to the education requirement must equal at least 100 percent. TIME-IN-GRADE REQUIREMENT Applicants must meet time-in-grade requirements to be considered eligible. One year of experience at the GS-09 grade level or equivalent grade level of federal service is required to qualify for the GS-11 grade level. *NOTE*All current or former Federal employees must provide a copy of their SF-50 "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure, and type of service (Competitive). *NOTE*Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide transcripts or other documentation to support your educational claims. Applicants can verify accreditation here.

All education claimed by applicants will be verified by the appointing agency accordingly.(Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.)You must meet all qualification requirements. (Required - if applicable) All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, HERE.

All education claimed by applicants will be verified by the appointing agency accordingly.

Special Instructions for Foreign Education
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in accredited U.S. education programs; or full credit has been given for the courses at a U.S. accredited college or university.

For further information regarding Foreign Education, please click HERE.

Contacts

• Address FINANCE BRANCH 1015 Half St SE Washington, DC 20570-0022 US
• Name: Nt'l Labor Relations Brd
• Phone: (000) 000-0000
• Email: [email protected]