The Food and Nutrition Service's (FNS) Correspondence Unit is to serve as the central office for processing, tracking, and managing correspondence for the FNS Administrator and the immediate office of Food, Nutrition, and Consumer Services (FNCS) Under Secretary and Deputy Under Secretary. The Correspondence Unit is responsible for document control, records management, correspondence management, and correspondence policy and procedures.

Duties

Manages the Executive Correspondence Systems for FNS. Serves as focal point for information through out USDA and FNS. Work with Executive Secretariat staff who are responsible for the coordination, analysis, review and control of the day-to day flow of incoming mail and correspondence to or from the Administrator. Assure that effective means are provided to achieve clerical and technical accuracy, completeness and correct format in papers submitted by the programs for information, consideration, approval, and/or signature of the Administrator or Secretary. Monitor and controls correspondence routed through automated information retrieval and mail control system to ensure reliability, accuracy, and responsiveness. Participates in managing the workflow with the Correspondence Analyst to ensure cohesion in work activity, sharing of workload, alternative processing methods and maintenance of basic correspondence file and our correspondence database. Collect relevant data, search correspondence database for precedents and prepares special files for the Administrator and personal staff members on sensitive subjects requiring non-routine responses and executive handling.

Requirements

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one year probationary period, unless previously served.
• Direct Deposit - Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit https://www.e-verify.gov/.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. Time in grade: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). You must include an SF-50 (you may need to submit more than one) that supports meeting this requirement with your application package. To qualify for the GS-11: Applicants must possess one year of specialized experience equivalent to the GS-09 in the Federal and or Public Service. Specialized experience is defined as: Receiving, reviewing, routing, and disseminating correspondence from congressional, state agencies, stakeholders, and the general public; Using a correspondence automated system; providing training to program offices on correspondence procedures and requirements; and Briefing management and other senior executives on correspondence-related matters. OR a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related; OR an appropriate combination of specialized experience and graduate level education (beyond what is required for a master's degree, i.e., more than 36 semester hours leading to a Ph.D.). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

See the Qualifications section for education that may be qualifying for the specific grade level.

Contacts

• Address Food and Nutrition Service 1320 Braddock Place Alexandria, VA 22314 US
• Name: FNS HR Support
• Phone: 844-208-2364
• Email: [email protected]