This position is responsible for performing the administrative activities of the Chaplain Service on a daily basis. You will fulfill the administrative operations of the Clinical Pastoral Education (CPE) program, the Warrior to Soul Mate (W2SM) program, Human Resources (staffing) and Fiscal (payroll, budget, purchase, and contracts). You will serve as the Chaplain Service TMS Administrator, PIV Representative, Travel Coordinator, and EPAS Coordinator.

Duties

Provides management advice and recommendations to the Chaplain Chief. Assumes the responsibility for recurring and special reports, statistics, and program evaluations. Maintains the calendar of the Chief of Chaplain Service and schedules week-day Mass celebrants. Maintains worship attendance records for daily Mass, Sunday worship, special occasion worship services, and memorial services. Maintains schedule of spirituality group meetings such as dates, times, locations, leader, and attendance. Maintains personnel records such as performance ratings, position descriptions, competency statements, awards, etc. Manages the full performance appraisal cycle. Provides guidance regarding personnel matters such as serving as a a liaison with Human Resources Management Services. Serves as a timekeeper for all staff in the Chaplain Service, including Facility Chaplains, Pastoral Educator, Catholic Priests, Intermittent & Fee-Basis Chaplains and CPE residents. Performs administrative support to the Pastoral Educator. Assists with the ACPE accreditation process. Manages the "on boarding" process for incoming CPE residents and interns. Receives and reviews all incoming correspondence. Responsible for the logistics and supply management (Manage Chaplain Service facilities). Maintains Chaplain Service Department Library. Maintains office supplies. Gathers, analyzes and monitors Chaplain Service workload. Prepares the Chaplain Service Daily Schedule and Chaplain Service Call-Back Schedule. Creates reports. Provides budget management. Receives visitors and phone calls for the Chaplain Service. Work Schedule: 8:00-4:30 Compressed/Flexible: Supervisor Discretion. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD619-10953-0 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Authorized. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Authorized. Financial Disclosure Report: Not required Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/06/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing clerical/administrative duties in an office environment; answering and directing phone calls; preparing correspondence; maintaining files/records; and using a computer to perform a variety of support tasks. At this grade level, applicants should have good verbal and written communication skills and the ability to perform assignments independently with minimal oversight. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. You will be rated on the following Competencies for this position: Computer LanguagesCustomer Service (Clerical/Technical)Security Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This work places no special demands on the employee. The work includes some walking, standing, sitting, bending, and carrying light items - such as paper and books. Work is performed in an office setting. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Central Alabama VA Medical Center-Montgomery 215 Perry Hill Road Montgomery, AL 36109 US
• Name: Lindsey Neff
• Email: [email protected]