This position serves as the Controlled Substance Coordinator (CSC) and reports to the Medical Center Director through the Chief of Quality and Patient Safety Service. The CSC serves as the hospital wide Controlled Substance Coordinator overseeing all initiatives for the VA Loma Linda Healthcare System as it relates to the Controlled Substance Inspection Program.

Duties

Design and implement a comprehensive program for controlled substance inspections relative to every area of the healthcare system that stores, uses, administers controlled substances or other commonly diverted medications to ensure safety and control of all inventories. Interpret the regulatory guidance and create and design inspections that comply, while also aiming to cause the least possible disruption in patient care. Investigate, categorize, determine and follow-up the inspection findings and other incident reports tracking the program's success metric and non-adherence to regulations to ensure receipt of adequate corrective action plans from Service Line Managers/Chiefs. Ensure that all directives associated with its position are met in preparing annual and cyclical planning documents. Function as the facility's lead manager and coordinator of its Controlled Substance programs and is the recognized authority. Provide technical expertise in the field of health care planning and comprehensive advice and assistance to the Director regarding possible need for revision of regulations and policies governing Controlled Substance planning activities. Provide in person and one-on-one training for new inspectors into the Controlled Substance Programs and providing annual group training to existing inspectors. Ensure that all documented complaints are recorded by the Patient Advocate Office, relating to possible alteration activities. Collaborate between parties to ensures that any and all reviews are concise and accurate, then summarized in the monthly and quarterly report(s) submitted to the Healthcare System Director via the Executive Leadership Board. Utilize Analytics and/or Reports when conducting their comparative process analysis regarding the identification of problematic trends, investigation of discrepancies, as well as other anomalous activity. Evaluate alternative processes and provide means of implementing effective solutions. Utilize Document Management System (DMS), ProClarity, CPRS and Vista reports to provide the Service Chief with timely management information for monitoring and determining necessary changes. Pursue new technologies and work processes and trains Pharmacy Services employees to use new techniques and technologies to enhance operations for identifying issues with controlled substance processes. Propose and implement improvements to new operations as new regulations and laws are enacted in collaboration with the Service Chief. Design, develop, produce, and implement data reporting systems for inputting and displaying data and information in a variety of formats that will assist in producing analytical reports. Work Schedule: Monday through Friday Virtual: This is not a virtual position. Position Description/PD#: Management & Program Analyst/PD143480 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/23/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Design and implement a comprehensive program for controlled substance inspections; interpret the regulatory guidance and create and design inspections that comply; ensure that inspections are customized; provide technical expertise in the field of health care planning; and provide in person and one-on-one training for new inspectors. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree, from an accredited college or university. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts (unofficial or official) must be submitted with you application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the second year. You will be rated on the following Competencies for this position: Analysis and Problem SolvingOrganizational Performance AnalysisPlanning and EvaluatingProject Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is generally sedentary with visits to worksites requiring walking and standing, especially when conducting an inspection. Some bending, stooping, and carrying light items such as paper, binders and medical charts is required. Keyboarding, communications, either by telephone or in person, filing and record keeping are the principal activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Jerry L Pettis Memorial Veterans Hospital 11201 Benton Street Loma Linda, CA 92357 US
• Name: Chad Hubbard
• Phone: 515-721-6458
• Email: [email protected]