Job opening: Operations Support Specialist
Salary: $80 015 - 124 677 per year
Published at: Aug 07 2023
Employment Type: Full-time
This position is located in the Service Center Operations Directorate, California Service Center.
As an Operations Support Specialist, you will manage day-to-day building operations, security, safety and vendor services essential to supporting the operational activities throughout the Service Center.
Duties
The responsibilities described are for the full performance level. At developmental grade levels, assignments will be of more limited scope performed with less independence, and limited complexity.
Coordinates USCIS facility related matters with General Service Administration, lessors, contractors, and other internal and external customers or entities. Serves as focal point for building issues.
Analyze and coordinates maintenance, repair, and construction work including design, planning, funding, and execution. Develops, monitors projects for building modifications, repairs(including furniture), and safety issues related to facilities.
Coordinate and collaborate with internal and external program offices in developing work- space requirements, statements of work, and government cost estimates for use in contracting and issuance of reimbursable work authorizations.
Advise employees, supervisors and managers on technical facility and space management policies and procedures.
Analyze and evaluate effectiveness of complex and substantive management support and administrative systems, programs, and processes. Participate in strategic planning, or development of business strategies and recommends internal procedural changes.
Qualifications
The qualifications for this position must be met by 11:59 PM (Eastern Time) on 08/16/2023.
Current Federal employees must have served 52 weeks at the lower grade or equivalent grade band in the Federal service. The Time-in-Grade requirement must be met by 11:59 PM (Eastern Time) on 08/16/2023.
GS-11: You qualify at the GS-11 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-10 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties:
Analyzing administrative data from a variety of sources to develop trends, patterns, profiles, estimates, and studies.
Preparing preliminary and finished reports and documents and representing the office in dealings with vendors and personnel from administrative support organizations.
Performing duties associated with day-to-day building management operations.
Identifying and recommending solutions to a wide range of facility issues.
Capturing and analyzing data from a variety of sources (contractors, vendors, lessors, building managers).
OR
You may substitute a doctoral degree (PhD or equivalent degree), or three full years of progressively higher-level graduate education leading to such a degree in any field, or L.L.M. (if related for experience) at the GS-11 grade level. Such education must have been obtained in an accredited college or university and demonstrate the knowledge, skills, and abilities necessary to do the work of this position.
Check with your school to determine how many credit hours comprise three years of graduate study. If that information is not available, use 54 semester or 81 quarter hours.
GS-12: In addition to the requirements at the lower grade level(s), you qualify at the GS-12 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-11 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties:
Performing liaison functions and serving as a point of contact with internal and external customers and organizations.
Effectively presenting an organization's facilities needs and establishing harmonious working relations with various counterparts.
Research, develop and recommend new practices and procedures for the efficient use of facility resources.
Performing duties associated with day-to-day building management operations to include building construction and management programs, energy conservation, building inspections, building tenant moves, providing efficient building services, preventative maintenance, repairs, custodial, landscaping, lease enforcement, space management, acquisition, occupant emergency program, security, safety, recycling, joint space, and parking.
Performing inspections to ensure services are being provided per scopes of work and lessors are in compliance with leases and monitoring service and alteration/construction contracts.
Please read the following important information to ensure you submit everything we need to consider your application: It is your responsibility to ensure that you submit your responses and appropriate documentation prior to 08/16/2023. Your resume will be used to determine your qualifications for the position advertised in this announcement. Therefore, your resume must highlight your most relevant, significant experience related to the requirements found in the qualification section of this announcement, as well as any applicable education. USCIS will only review the first 5 pages of your resume to determine your initial eligibility/qualifications for a position. As such, please be sure to include content to support your eligibility/qualifications for this position within the first 5 pages. Please note that your full resume will be made available to the hiring manager if you are referred. Be clear and specific when describing your work history since Human Resources cannot make assumptions regarding your experience. Your application will be rated and ranked based on your responses to the online questions.
Please ensure EACH work history includes ALL of the following information:
Job Title (include series and grade if Federal Job)
Duties (be specific in describing your duties)
Employer's name and address
Supervisor name and phone number
Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)
Start and end dates for each grade/pay level if you've held a federal position.
Full-time or part-time status (include hours worked per week)
Salary
Determining length of General or Specialized Experience is dependent on the above information and failure to provide the above information may result in a finding of ineligible.
Note: Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.
Federal Experience: If you are using current or prior federal experience as a basis for qualifying for this position, the grade levels and length of employment (mm/dd/year) at each grade level must be listed in your work history. This information will be further validated if selected for this position.
National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build criteria competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer service. Please provide the dates and amount of time/hours worked earning this experience.
Education
COMBINING QUALIFYING EXPERIENCE AND EDUCATION (at the GS-11 level only): If you do not qualify based on experience or education alone, you may be able to qualify based on a combination of your experience and education. For more information on combining education and experience, visit the following website:
General Schedule Qualification Standards.
Transcript required: If you don't submit a transcript, we will not use your education when deciding if you're qualified for the job. For verification purposes, the transcript submitted must include your name and educational institution.
Map
