This position is located within the Administrative Department at the Pine Ridge Service Unit in Pine Ridge, SD. The purpose of this position is to provide the complete range of clerical and administrative support services to provide administrative assistance to the Clinical Director, Deputy Clinical Director, and Clinical Service Administrator at the Pine Ridge Service Unit and plays a central role in coordinating the overall administrative workflow.

Duties

Performs a wide variety of administrative tasks required to support the work of the organization including, purchasing supplies, equipment, and other materials. Serves as point of contact for scheduling meetings for conference rooms, schedules appointments, attend meetings and prepares meeting minutes. Enters information into established databases and similar systems which track various administrative activities of the organization. Receives visitors and incoming calls. Ascertains nature of business, and determines appropriate course of action. Refers complicated substantive matters to the appropriate executive manager or department supervisor. Administrative duties include, but are not limited to, administrative support, secretarial, clerical, and receiving and making calls for executive staff. Ensures Clinical Department personnel files are updated and completed per PRSU policies and TJC/CMS requirements.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. BASIC REQUIREMENT(S): OPM Link (see Clerical and Administrative Support Positions): General Schedule Qualification Standards (opm.gov) In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below. MINIMUM QUALIFICATIONS: GS-05: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Perform record keeping, reporting and informational duties. Receive, route, and handle incoming and outgoing mail and correspondence. Enter information into established databases or logs. GS-06: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Compile data/reports. Prepare for administrative meetings. Collect data for specific monitoring activities. Receive messages and inquiries. Manage appointment and meetings. Receive and track incoming requests for controlled correspondence. Edit documents, power point presentations and reports. Ensure documents conform to guidelines of the organization. GS-07: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Utilize automation software such as Microsoft work excel to compile reports as needed by management. Manage appointment and meeting schedules. Purchase supplies, equipment and other materials utilizing prescribed purchasing guidelines and procedures. Able to communicate in a clear and concise form both orally and written Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Pine Ridge Service Unit PO Box 1201 E Hwy 18 Pine Ridge, SD 57770 US
• Name: Joseph Dudley
• Phone: 605-226-7203
• Email: [email protected]