Incumbent is an approving official or alternate approving official, and acts in the absence of the approving official, and ensures that cardholders comply with Federal and VA Acquisition Regulation and policies, as well as local procedures, including but not limited to the following: socioeconomic goals, mandatory sources, Central Contractor Registration (CCR), Federal Procurement Data Systems (FPDS), Item Master File, Vendor File, and Unauthorized Commitment and Delinquent Obligation.

Duties

Duties include, but are not limited to the following: Serves as a primary advisor to top-level medical center management officials in health systems management for facility planning and special projects. Provides technical expertise and completion of projects in the field of health care planning, capital asset planning, community based outpatient clinic planning, long term care planning, and strategic management planning. Monitors purchases to ensure that cardholders conduct daily purchase card reconciliations within the required timeframe and that reconciliations are correct. Certifies reconciled payment charges in Integrated Fund Distribution, Control Point Activity, Accounting and Procurement (IFCAP) within 14 days of cardholders reconciliation. Completes reconciliations for employees who leave their service and still have purchases pending. Complete reconciliations for employees who are on leave for more than seven (7) calendar days. Preferred Experience: In relation to position description, grade experience (GS-12 or higher), Experience with high briefing communication, project managing and experience with facilitation planning, event and or project organizing. Work Schedule: Full-time, Monday - Friday, 8:00am to 4:30pm Telework Eligibility: Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD914230 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/07/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provides expertise and leadership in the planning, development and implementation of organizational endeavors associated with a medical center's network, such as community based clinics, access points of care, mobile clinic or other VISN initiatives as they occur. Provides leadership with strategic planning in the medical center. Develops both long and short-range policies and plans for the organization by coordinating the medical administration needs of the medical center or network. Provides advice, guidance and direction, on all administrative aspects of issues affecting medical center policy and operations, primarily to the Office of the Director, Service Chiefs, and also provides it to staff at all levels (rank and file employees, first line supervisors, section heads, administrative officers to assistant chiefs and service chiefs) and all services (both administrative and clinical) within the medical center. Acts as consultant to the administrative services while serving as liaison with all clinical services; may independently establish Ad Hoc groups or task forces to analyze problems, establish solutions and provide contingencies. Analyzes new or amended legislation and directives, and develops policies and standards to cover programs, activities, or functions for which the agency has responsibility. You will be rated on the following Competencies for this position: Data Management - Knowledge of the principles, procedures, and tools of data management, such as modeling techniques, data backup, data recovery, data dictionaries, data warehousing, data mining, data disposal, and data standardization processes. Also includes Project Management - Applies principles, methods, or tools for developing, scheduling, coordinating, monitoring, evaluating, and managing projects and resources, including technical performance. Strategic Thinking - Formulates effective strategies consistent with the business and competitive strategy of the organization in a global economy, Examines policy issues and strategic planning with a long-term perspective. Determine objectives and sets priorities; anticipates potential threats or opportunities. Communications - Effectively expresses information to multiple audiences through clear, convincing oral and written communications; demonstrates logical thinking when describing facts and concepts, and shapes communications to meet the needs of a specific audience; actively listens to others and demonstrates understanding of their comments and/or questions. Performance Management - Knowledge of performance management concepts, principles, and practices related to planning, monitoring, rating, and rewarding employee performance. Critical Thinking - Objectively analyzes and evaluates an issue in order to form an opinion/judgement/conclusion; Uses logic and reasoning to research, interpret and apply information such as regulatory and/or procedural guidance; identifies the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; Integrates information into development of a resolution. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. No other special physical demands are required of this work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Dayton VA Medical Center 4100 West Third Street Dayton, OH 45428 US
• Name: Gwendalyn Williams
• Email: [email protected]