The Administrative Officer for the Pathology & Laboratory Medicine Service (P&LMS) at the Miami VA Healthcare System (MVAHS) is fully involved with the day-to-day operations of the service aspects relating to, but not limited to, personnel management, administration, budgeting, financial management, logistics and contracting, compliance, short & long-range planning. The performance of the duties and responsibilities has a direct impact on the efficient operation of P&LMS as well as the MVAHS.

Duties

Duties include but are not limited to: Acts as the primary liaison with persons and groups both within and outside the organization. Prepares reports and briefings to the Chief of Pathology and Laboratory Medicine Service, Service Chief of Staff, the Medical Center Director, PBM, VISN or any other group necessary. Treats Veterans, their representatives, caregivers, family members, andVA staff in a courteous, tactful, and respectful manner. Provides the Veterans with consistent information according to established policies and procedures. Handles conflict and problems in dealing with the Veteran constructively, and appropriately, and acts as the contact person for all control correspondence. Integrates the work of an assigned team(s), work group or projects and contributes to the analyses, facts, information, proposed actions, or recommendations, and ensures consistency of interpretation. Participates in planning, organizing, coordinating, implementing, directing, integrating, controlling and evaluation of data collected related to performance and quality assurance with the department. Promotes collaborative working relationships, creative problem solving and flexibility. Serves as the resource person in planning, reviewing, or revising policies and procedures which impact the service's overall operation, efficacy or process to meet accrediting agencies standards. Participates in the development of short-term and long-term planning efforts and works collaboratively with the healthcare system managers, discipline specific professions, and clinical leaders. Ensures oversight for personnel folders, QA coordination of personnel records, and quarterly review of personnel folder for completeness. Performs timekeeping functions, accident reports, preparation of organizational charts, and quarterly updating of phone numbers of Pathology and Laboratory Medicine Service personnel. Acts as a liaison with the Human Resource Office and coordinates personnel actions. A one year supervisory probation period may be required for this position. Work Schedule: Monday - Friday 7:30 AM - 4:00 PM Telework: Ineligible Virtual: This is not a virtual position. Position Description/PD#: Supervisory Administrative Officer/PD07592O Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized PCS Appraised Value Offer (AVO): Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/22/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Provides analytical, qualitative, quantitative, management and administrative support. Researching timelines, data and historical background information to draft responses to all official correspondence i.e. Congressional inquiries, legal requests, action items, FOIA requests, patient complaints, and routine correspondence, ensures routing and authorized approvals are obtained prior to release. Attends performance improvement meetings, CAP, Joint Commission, administrative officer meetings, Equipment Committee, Space Committee and all service level meetings. Reports on performance improvement initiatives, compliance and program on-going efforts/initiatives. Plans, budgets, staffing, compliance, unit improvements, accessibility reports, technology reports, workload, and reports in varying degrees of complexity for review and approval to senior leadership. Leads in administering human resource programs such as, but not limited to, EEO, merit promotion, labor management relations, performance appraisals, provider proficiencies, performance awards, credentialing process, benefits, and position management. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and education. . You will be rated on the following Competencies for this position: Decision MakingManages and Organizes InformationOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is principally sedentary, but due to the physical separation of the programs activities, ability to move from work area to work area by walking or motor transport is needed. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: Vilnalys Irizarry-Brisueno
• Phone: (939) 227-1856
• Email: [email protected]